Olympus America Inc. Contract Operations Specialist, Leveraged Programs in Center Valley, Pennsylvania

Job Description

Center Valley, PA - The Contract Operations Specialist will support the Leveraged Contract Department in the successful implementation, administration, and ongoing contract maintenance of all leveraged contract types. The incumbent will be responsible for booking contracts in ERP system, performing contract reconciliations, on demand contract reporting, and all areas of updates and tracking in contract management system. EOE Minorities/Females/Veterans/Disabled

Job Duties:

  • Perform Contract set-up and maintenance of all Leveraged Contracts in ERP system.

  • Manage updates to contract as they relate to product changes.

  • Perform contract pricing uploads and price entry for all leveraged contracts.

  • Create asset order as part of contract set-up for certain leverage contract type and manage customer contact attributes for asset orders.

  • Perform audits and at times reconciliations to ensure return date of asset on contract match end date of contract.

  • Work/liaise with Asset Retrieval group in validating that contracted assets are returned and order in ERP system is closed upon disposal of contract.

  • Provide list of expired contracts to assigned sales representative and contract analyst to ensure contracts are renewed or properly disposed of.

  • Perform cross checks and audits of all executed leveraged contracts.

  • Perform contract end of term reconciliation to ensure contract requirements/commitments are satisfied.

  • Create contract settlement or compliance billing if required and maintain in ERP system.

  • Work with OCA Reporting in managing the reporting distribution of automated reports and complete on demand requests for contract compliance updates which may fall in-between the automated submissions.

  • Assist in answering contract compliance related questions that OCA Reporting might forward and provide any requested detailed reporting should the field or customer request it.

  • Research contract pricing discrepancies.

  • Work with Team Lead to track key KPIs related to implemented contracts.

  • Ensure accuracy of compliance reports and work with Team Lead and Contract Manager to continually improve reporting notifications and evolving needs of customers and sales reps.

  • Collaborate and drives continuous efficiency with all internal partners such as Contract Administration, Customer Service, Asset Management and Retrieval, and other internal departments.

  • Perform all other related duties as assigned.

Job Requirements:


  • Bachelor’s Degree or equivalent experience is preferred.

  • Minimum 3 years experience in contract administration, Financial Analysis, Sales Analysis or related experience is required.

  • Must be a team player, have strong interpersonal skills and the ability to collaborate with others.

  • Excellent written and verbal communication skills are essential.

  • Must be highly organized, detail-oriented, and results-driven.

  • Must have the ability to solve a problem and negotiate in a complex and dynamic environment.

  • Must be self-directed and creative.

  • Ability to multi-task is essential.

  • Must have excellent analytical and problem-solving skills.

  • Strong proficiency with Microsoft applications (i.e. Word, Excel, and Access) is necessary.

  • Working Business Objects/Showcase Reporting experience or relatable System Reporting experience is strongly preferred.

  • Working SAP experience or relatable ERP experience is strongly preferred.

Auto req ID 2585BR

Posting Title Contract Operations Specialist, Leveraged Programs

Company URL Olympus America Inc at http://www.olympusamerica.com/

About Us Olympus America, Inc. with headquarters in Center Valley, PA is a precision technology leader, creating innovative opto-digital solutions in health care and life science products throughout North America. Olympus works collaboratively with its customers and its affiliates worldwide to leverage R&D investment in precision technology and manufacturing processes across diverse business lines. These include: gastrointestinal endoscopes, accessories, and minimally invasive surgical products; advanced clinical and research microscopes. Olympus America Inc at http://www.olympusamerica.com/

Posting Locations Pennsylvania, Center Valley

Olympus is an Equal Opportunity Employer, and our policies prohibit unlawful discrimination based on an employee's or applicant's race, color, sex, age, physical or mental disability, national origin, religion, sexual orientation, gender identity and/or expression, marital status, genetic information, ancestry, military or veteran status, or any other federal, state or local protected classification.