Bank of America Administrative Assistant III in Charlotte, North Carolina

Job Description:

We are looking for an enthusiastic person to join a team of administrative professionals within Global Information Security (GIS). The GIS Employee Operations team is responsible for general administrative tasks for the GIS team, as well as providing personal administrative support for Information Security executives.

Our team collaborates and works together to adapt in an evolving environment. The ideal team member takes initiative and is proactive, is resourceful and learns new things, and can be a resource for others. Must be able to handle multiple tasks and shifting priorities in a fast-paced environment where change is constant. Our most successful teammates are known to “get it done;” they employ creative problem solving and are willing to assume additional responsibilities over time.

Responsibilities of this role include:

  • Personal administrative support for 3-4 executives, managing calendar, travel, expenses, and other requests as needed.

  • General administrative tasks in Charlotte/Ballantyne area such as employee onboarding and off-boarding.

Required Skills & Experience:

  • Minimum of 2 years of administrative or personal assistant experience

  • Strong MS office skills (Outlook, MSWord, PowerPoint, Excel)

  • ​Strong verbal and written communication skills with senior leaders

  • Organizational, detail, & time management skills with the ability to multi-task and establish priorities

  • Dependability in a fast-paced environment where priorities and deadlines change

  • Must have experience managing/booking calendar events, travel, expense reports and submissions, and other administrative requests as needed.

*Candidate must be willing to go into our local office in the Ballantyne area of Charlotte.

Desired Skills & Experience:

  • Proven track record of creative problem solving, ownership of program or process, or ability to anticipate next steps and possible issues to effectively resolve issues

  • Experience with Concur or similar travel & expense tool

Enterprise Role Overview:

Performs diverse, advanced and confidential administrative support functions including composing, signing and releasing routine but somewhat complex correspondence. Usually relieves management of administrative details; gathers, compiles and reports information relevant to/for department; may manage a number of different and often conflicting objectives, projects or activities at one time. Communicates with executives and line management to gather or convey relevant information. May be involved in high-level client contact and exposure to sensitive information, and must use considerable tact, diplomacy and judgment. Advanced administrative and analytical skills. Thorough knowledge of a variety of software programs.

Posting Date : 03/20/2017

Location : US-NC-Charlotte

Travel : Yes, 5% of the time

Full / Part-time : Full time

Hours Per Week : 40

Shift : 1st shift

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