Chenega Corporation Admin Assistant IV-CSI in Falls Church, Virginia

CHENEGA SECURITY INTERNATIONAL, LLC

Company Job Title:

Administrative Assistant IV

Chenega Job Title:

Assistant IV, Admin

Clearance:

Secret

Location:

Falls Church, VA.

Reports To:

Program Manager

FLSA Status:

Full-time, Hourly, Non-Exempt

Prepared Date:

09-10-2017

Approved Date:

09-10-2017

Summary:

The Administrative Assistant IV on a regular basis will type, file, scheduling, coordination of meetings conferences, answer telephone calls, obtain supplies, in direct mailings special projects. Answer non-routine correspondence assemble highly confidential sensitive information.

Essential Duties and Responsibilities:(Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position)

  • Provide computer support for briefings, including developing and printing view graphs and operating computers to project computer-based briefings.

  • Use computer software compatible with the government software

  • Coordinate with all participants on meeting related issues and keep attendees informed.

  • Originate, coordinate, prepare responses to, and distribute correspondence and reports requiring government signature.

  • Use computer-generated forms where available.

  • Prepare, submit, and track necessary documentation in support of the purchase of supplies, equipment, software, and facilities improvements.

  • Input bi-weekly time and attendance data for specified civilian and military employees

  • Provide all necessary support to upkeep organizational documentation and perform records management duties either as a Functional Area Records Manager (FARM) or records custodian in accordance with AFI 33-322, “Records Management Program”

  • Answer and respond to call .

  • Answer inquiries regarding business and staff support functions.

  • Take messages and forward the information to the appropriate office.

  • Prepare electronic posters and messages for advertising and promoting initiatives

  • Facilitate the flow of internal and external mail.

  • Prepare approximately word documents, spreadsheets and presentations.

  • Prepare and manage agendas and calendar invitations.

  • Prepare post meeting minutes/email bursts.

  • Prepare approximately pre-briefs, briefs, and talking points in support of program manager.

  • Process approximately applications for the leadership development programs.

  • Acts as liaison by providing program information, application decisions and briefs.

  • Review and analyze operating practices, recordkeeping systems, forms control, office layout, and budgetary and personnel requirements for inefficiencies and provide recommendations for change.

  • Maintains the SharePoint/Milsuite website by updating informational content and ensure a user friendly, website design.

  • Assist cardholders in preparing for a purchase of goods or services, and preparing for audits.

  • Serve as the Functional Area Records Manager (FARM) for a designated functional area.

  • Coordinate with the ARM on records information; assist records custodians in their divisions; control and inspect file plans; provide guidance and assist in maintaining records, perform staff assistance visits, inspect records for retirement, dispose of records, ensure personnel are trained, and ensure records are in compliance.

Non-Essential Duties:

  • Other duties as assigned

Supervisory Responsibilities:

  • NONE

Minimum Qualifications:(To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.)

  • Some college coursework is required with a minimum of three (3) years’ experience in related work field

Knowledge, Skills and Abilities:

  • Knowledge of MS Office Suite, specifically Outlook, Word, Excel and PowerPoint

  • Knowledge of managing government purchase card operations/policies/procedures

  • Position requires high attention to detail, good organizational skills, and the ability to be proactive

Diversity:

· Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce.

Ethics:

· Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.

Physical Demands:

· The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

· While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is frequently required to walk; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand; climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.

Work Environment:

· The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

· The employee will normally work in a temperature-controlled office environment, with frequent exposure to electronic office equipment.

· During visits to areas of operations, may be exposed to extreme cold or hot weather conditions. Is occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, and loud noise.

Chenega Corporation and family of companies is an EOE.

Equal Opportunity Employer Minorities/Women/Veterans/Disabled/Sexual Orientation/Gender Identity

Native preference under PL 93-638.

We participate in the E-Verify Employment Verification Program.

Minimum Qualifications:(To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.)

  • Some college coursework is required with a minimum of three (3) years’ experience in related work field

Job: Clerical Support

Organization: Chenega Security International

Title: Admin Assistant IV-CSI

Location: Virginia-Falls Church

Requisition ID: 1700002914