Chenega Corporation Contract Manager in Fort Campbell, Kentucky

CHENEGA HEALTHCARE SERVICES, LLC

Company Job Title:

Contract Manager

Clearance:

NACI Background

Location:

Ft. Campbell, KY

Reports To:

Sr. VP, Environmental Services

FLSA Status:

Exempt, Full Time, Regular

Summary:

  • TheContract Managershall be responsible for all performance under the Animal Capture Services at Fort Campbell.

Essential Duties and Responsibilities:(Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position)

  • Submit Quality Control Plan to Contracting Office within 10 days of contract award.

  • Maintain a physical checklist/log which will be forwarded to the COR on a monthly basis.

  • Develop procedures covering key control that shall be included in the Quality Control Plan.

  • Ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the QCP.

  • Maintain a written Standard Operating Procedure for conducting stray animal operations and provide a copy to the DPW COR within 10 days of contract award.

  • Attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5.

  • Notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI.

  • Make sure AT Level I Training and iWatch Training are completed by all employees annually

  • Develop and maintain site-specific spill contingency plan to deal with potential environmental spills either inside or outside facilities. This submittal is due within 20 days after period of performance start date.

  • Develop and maintain safety plan in accordance with the provisions and provide to COR within 20 days after period of performance start date.

  • Develop and maintain animal control forms to include:

o Record of Animal Impoundment

o Record of Medical Care

o Contract for Animal Adoption

o Return to Owner

o Stray Animal Transfer Log

o Format for Monthly/YearlyDispatch/Capture/Transfer/RTO/Adoption/Euthanasia Report – This report shall show each animal’s final disposition with dates.

  • Prepare and submit monthly reports by the fifth of each month showing all calls for the previous month, plus a report within ten (10) calendar days past the end of the contract base or option year showing all calls for the previous year.

  • Provide yearly dispatch/capture/transfer/RTO/adoption/euthanasia report within 30 days of the end of the yearly period of performance.

  • Establish and maintain working relationship with VETCEN to ensure immediate notification of any stray animals diagnosed with an infectious disease such as, but not limited to, parvo or kennel cough.

  • Establish, maintain and ensure return to owner policies is adhered to according to contract requirements.

  • Oversee adoption/pet registration policies are adhered to according to contract requirements.

  • Establish and maintain a Facebook page that is updated daily to reflect adoptable animals to include but not be limited to pictures, breed, color, gender, etc. of animal. Facebook page shall also show the location of the SAIF, contact numbers, adoption events, and any other pertinent information.

  • Plan, organize, and market on-post adoption “fairs” once per month. Fairs will be actively marketed with flyers located in areas of assembly, bulletin boards, etc. throughout the post no less than ten (10) business days before the event. Contractor will also communicate FtC registering, ownership transfer, and microchip requirements to animal owners at adoption events.

  • Physically respond to cell phone dispatches within 45 minutes of the initial call to the reported address of the stray animals.

  • Pick up, in a humane manner, all stray animals fitting the description reported in dispatch.

  • Upon capture, assess each stray animal for emergency care. Should emergency care be required, provide and/or submit stray animal for care within one (1) hour of capture.

  • Should another dispatch be received prior to arriving at the Stray Animal Impound Facility (SAIF), Contract Manager shall respond to dispatched location according to contract terms.

  • Should additional animals be observed at a dispatched location that were not identified in the original dispatch, the Contractor shall capture animal in according with contract terms.

  • Upon capturing a stray animal, the Contract Manager shall not release the animal to any person, including the owner, until placement and recordation at the SAIF.

  • Log the non-capture of stray animals at the SAIF within 24-hours of capture.

  • Will only use animal handling equipment that has been specifically designed for the humane treatment of stray animals. Must be proficient in using all techniques and equipment for animal control.

  • Disinfect all vehicles and animal carriers used for transporting stray animals daily and not within the boundaries of Fort Campbell, making certain to remove all feces and urine from previously captured and contained stray animals.

  • Log all stray animals that become deceased upon capture with SAIF, receive a non-surgical cause-of-death exam, be scanned for a microchip, checked for tag, owner notified if known, and prepare stray for disposal.

  • Dispose of carcasses from stray animals that become deceased upon capture in two (2) leak-proof bags, labelled, and placed in a freezer until such a time that they can be cremated and the ashes legally disposed of. Bagged carcasses shall be labelled to include Log#, date, and initials of person disposing of the carcass. Disposal shall be by cremation. The Government reserves the right to use other resources for stray animal capture.

  • Scan all animals for a microchip and check for tags. Any information discovered will be recorded as in accordance with contract requirements.

  • Maintain index card system of each animal and attached to the cage/run which shall contain log number, sex, breed, date of impoundment, microchip number (if applicable) and signature of person completing ID card.

  • Maintain Record of Animal Impoundment and Chronological Record of Medical Care shall also be started for each animal to include: log number, results of microchip scan, microchip number if present, location stray animal was located, dates of entry and departure, final disposition, species, age, gender, physical description (breed, color, etc.), initial and final exam.

  • May also assist with replenishing water, cleaning, sanitizing, and checking food containers.

  • May also assist with feeding animals according to feeding guidelines.

  • Must be able to work weekends and holidays.

Non-Essential Duties:

· Other duties as assigned

Supervisory Responsibilities:

· Supervise Animal Capture staff at Ft. Campbell.

Minimum Qualifications:(To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.)

  • Associates Degree or minimum two years related work experience.

  • Two plus years’ experience managing 5 person operation and managing contracts for the federal government, preferred.

Knowledge, Skills and Abilities:

  • Knowledge of and compliance with all environmental laws, regulations, and programs of this installation, the County, State and Federal agencies that relate to or may arise under the performance of this contract.

  • Must be able to operate a two-way radio dispatch control system.

  • Must have knowledge of shop operations and skills in order to communicate orders by radio dispatch and to assure that work is assigned in the most efficient manner according to the highest priority first.

  • Must be able to accomplish all tasks associated with contract operations

  • Proficient in Microsoft Office Programs

  • Diversity:

· Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce.

Ethics:

· Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.

Physical Demands:

· The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

· While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is frequently required to walk; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand; climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.

Work Environment :

· The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

· The employee will normally work in a temperature-controlled office environment, with frequent exposure to electronic office equipment.

· During visits to areas of operations, may be exposed to extreme cold or hot weather conditions. Is occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, and loud noise.

Chenega Corporation and family of companies is an EOE.

Equal Opportunity Employer Minorities/Women/Veterans/Disabled

Native preference under PL 93-638.

We participate in the E-Verify Employment Verification Program.

Minimum Qualifications: (To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.)

  • Associates Degree or minimum two years related work experience.

  • Two plus years’ experience managing 5 person operation and managing contracts for the federal government, preferred.

Job: Facility Mgmt

Organization: Chenega Healthcare Services

Title: Contract Manager

Location: Kentucky-Fort Campbell

Requisition ID: 1700000916