AECOM Document Controller in Manchester, United Kingdom

Business Line Support/Cross Services

Position Title Document Controller

United Kingdom - Lancashire


Job Summary

We are looking for a Document Controller to maintain effective control of all programme/project documentation, consistent with standards and processes and to administer project information systems.

You will be joining a multi-disciplinary team and dedicated professionals and you will need to have demonstrable experience.

The role will involve setting up, managing and maintaining project document control systems in line with company, clients and project requirements.

As a Document Controller/Administrator, you will be experienced in using electronic document management systems and have an ability to keep clear, accurate records and reports. The ability to rapidly input data and retrieve records and information is essential. The ideal candidate will possess excellent attention to detail, communication skills, be highly organised and can prioritise a heavy workload.

Key Accountabilities:

  • Establish and maintain document control processes and storage soft and hard copy media.

  • Monitor so that the programme and project teams comply with document control processes and procedures.

  • Archive, retrieve and store documentation adhering to company standards and policies

  • Check that all information complies with specified company formats, templates and standards

  • Assist with quality checks and audits of document databases, identifying and correcting any anomalies

  • Endorse the corporate content management system ensuring business system continuity is met

  • Maintenance of document tracking systems to manage incoming, internal and outgoing documents.

  • Liaison with project team, client, and representatives of Outside Parties as required.

  • Assist the project team in the management and implementation of the document control systems

  • Formatting reports, documents

  • To ensure that the latest revisions are administered and distributed promptly

  • Co-ordination and control of the RFI process on various projects

  • General office/ team administration duties

  • Control and distribute all incoming and outgoing project documents and workflows in accordance with the business and project procedures

  • Maintain all project documents and associated records in company filing system

  • Check outgoing documents for compliance with project/Aecom standards

  • Be the point of contact for online project document management system and train Aecom staff in proper use

  • Organise archiving/disposal of project documents when required

  • Uploading of all information onto the Document Control System.

  • The Document Controller will be responsible for keeping this system and all registers up to date at all times and issue all necessary information to all parties as and when required.

Minimum Requirements

  • Able to work effectively in a team and office environment

  • Effective communication and organisational skills

  • Able to prioritise workload effectively

  • Software knowledge of Word/Excel/Adobe Packages/Use of Document Control systems/Portals

  • Experience within Document Control in Construction or Engineering environments

  • An understanding of Document and Drawing numbering systems

  • To have some understanding of how Management systems work and what is the benefit of using a Management system when working on a project

  • Understanding of Time Management

Preferred Qualifications

You must have demonstrable experience in a similar role.

What We Offer

AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.

NOTICE TO THIRD PARTY AGENCIES: Please note that AECOM does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, AECOM will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, AECOM explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of AECOM.

Job Category Engineering - Industrial

Country United Kingdom

Position Status Full-Time

Requisition/Vacancy No. 170520BR