Northwell Health Legal Assistant in New Hyde Park, New York

Req Number 001BKV

Job Category General Clerical/Secretarial

Job Description

As a Legal Secretary, you will perform various legal secretarial and administrative duties including, but not limited to, word processing, maintaining departmental databases, handling telephone calls and coordinating materials for Board of Trustees meetings.

Responsibilities include :

  • Performs word processing activities to create confidential, legal documents (i.e. contracts, b real estate leases, IRB matters, managed care contracts, etc.)

  • Assists in the preparation of guardianship papers, litigation papers for employee disputes and Board of Trustee materials

  • Communicates priorities to members of the Legal Affairs department in order to foster the smooth and responsive operation of department.

  • Sorts, opens and logs incoming mail. Notifies in-house counsel of all issues requiring immediate action. Makes copies, collates, and distributes information, as appropriate. Handles complex and confidential material on a regular basis.

  • Schedules and coordinates meetings, appointments, and conference calls for in-house counsel. Advises counsel of changes, as needed.

  • Maintains department files and records in accordance with established procedures and develops new procedures, as necessary.

  • Greets and receives visitors. Answers telephone calls, takes messages, and exercises initiative in directing and assisting callers.

  • Prepares monthly expense reports for in-house counsel.

  • Maintains supply inventory and prepares purchase requisitions and stationery orders for approval and transmission.

  • Designs, maintains and updates various departmental spreadsheets and databases.

  • Prepares and distributes meeting notices involving Board of Trustees, Executive Committee and Nominating Committee members.

  • Transcribes tape and meeting minutes for the Board of Trustees, the Executive Committee, and Nominating Committee.

  • Maintains department's legal expense spreadsheet, which is used as a basis for the preparation of financial reports.

  • Seeks appropriate approvals and processes legal invoices and bills for payment.

Qualifications

  • High School Diploma or equivalent, required. Some college coursework, preferred.

  • Minimum of three (3) years previous legal secretarial experience, required.

  • Working knowledge of PC applications (word processing), required.

  • Strong organizational skills, required.

  • Ability to communicate effectively.

Our Culture

Transforming care, optimizing patient satisfaction and creating better patient outcomes are just some of the things our talented team members are doing at North Shore-LIJ each and every day. As a culture committed to providing our customers with the highest quality service, we stand behind our core values: Patients first; Caring; Excellence; Innovation; Integrity and Teamwork. It is our commitment and our culture that sets us apart from others and is the cornerstone of everything we do. Join an organization whose team members are valued, cared for and offered continuous opportunities to grow. Click on the link to learn more about us: www.northshorelij.com/goals

Please note: North Shore-LIJ is a smoke-free environment. Smoking and the use of tobacco products is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises. Free smoking cessation programs and quit medications are offered to team members who wish to quit through the North Shore-LIJ Center for Tobacco Control.