HCA, Hospital Corporation of America HIM Clerk PRN - Lewis-Gale Medical Center in Salem VA, Virginia

Health Information Management (HIM) Clerk

Parallon is seeking aPRN HIM Clerkto join our team at* Lewis-Gale Medical Center.*

Job Summary–The HIM Clerk is primarily responsible for retrieving and reconciling medical records and loose documentation from ancillary departments and nursing units. During the initial 4-18 months after migration to HIM Shared Services, the Facility HIM Clerks may also assist with copying or printing medical records. Other duties include entering of unbilled reason codes (URCs) into HPF and MEDITECH, researching and processing accounts assigned to the facility’s Horizon Patient Folder (HPF) work queues and timely scanning and indexing of late loose documentation received in the HIM department that exceeds one inch (1”) as defined by department.

Duties Include But Are Not Limited To:

Duties while paper medical records remain at the facility: Filing of loose documentation into the paper medical record Retrieval of paper charts Filing of paper charts Assisting physicians with paper chart completion Ongoing duties: Retrieves discharged medical records from various nursing units and ancillary departments as defined by department practice Enters applicable unbilled reason codes (URCs) into HPF and MEDITECH on a daily basis Assists in reconciling retrieved medical records through use of MEDITECH compiled reports and/or automated reconciliation working closely with patient care units to ensure receipt of all records prior to courier pick up Places reconciled records in the designated courier bins for the HSC courier to retrieve Batches, labels and routes loose reports, late charts and/or late documentation to HSC Document Imaging area for scanning according to policy Scans and indexes loose reports/documents that are identified as critical to coding and prioritizes according to policy Maintains or exceeds established productivity and quality standards Requests and returns paper records from off-site storage as applicable Retrieves and prints medical records from microfilm (as applicable) Assists in processing accounts in assigned facility HPF work queues/routers Processes facility specific HIM mail as applicable Responsible for linking patients with physicians in Meditech in order to promote continuity of care Supporting the physician suspension process by compiling reports, sending letters, making reminder calls, or maintaining suspension data in Meditech Educates and provides support to physicians as it relates to record completion in HPF Assists in setting up external review queues when necessary Support the completion of physician queries by calling, monitoring and assisting physicians with the HPF application Post HPF migration may assist with ongoing urgent release of information and walk-in requests Practices and adheres to the Company’s “Code of Conduct” philosophy and’ “Mission and Value Statement” Other duties as assigned

Knowledge, Skills & Abilities:  Adaptability – maintaining effectiveness when experiencing major changes in work tasks or the work environment; able to adapt to change in environment, work structure/processes, or requirements positively and proficiently.  Communications – communicates clearly, proactively, and concisely with all key stakeholders; able to maintain effectiveness when dealing with difficult situations or people.  Customer Focus – ensuring that the customer perspective is a driving force behind decisions and activities; implementing services and practices that meet the customers and organization’s needs.  Initiating Action – takes prompt action to accomplish objectives; responds quickly and independently, and takes action that goes beyond the job requirements in order to achieve objectives.  Managing Work – effectively managing one’s time and resources to ensure that work is completed efficiently.  Quality Orientation – accomplishing tasks by considering all areas involved, no matter how small; showing concern for all aspects of the job; accurately checking processes and tasks; being watchful over a period of time.  Work Standards – setting high standards of performance for self; assuming responsibility and accountability for successfully completing assignments.  Must demonstrate proficiency in computer skills and some knowledge of regulatory compliance.

Education  High school diploma or equivalent required

Experience  1 year experience in an office or hospital environment preferred. Previous experience in the handling of patient health information and/or medical records is strongly preferred

. Certificate/License– None

  • #ParallonBCOM *

Job: *Admitting Registration Clerical & Scheduling

Title: HIM Clerk PRN - Lewis-Gale Medical Center

Location: Virginia-Salem VA-Lewis-Gale Medical Center

Requisition ID: 25771-137135