Northwell Health Unit Secretary in Valley Stream, New York

Req Number 001F9S

Job Category General Clerical/Secretarial

Job Description

Performs general clerical and receptionist duties incidental to work on patient care unit, including preparing, compiling and maintaining records in nursing unit.

Responsibilities Include:

  • Performs a variety of duties relative to admission, discharge and/or transfer of patients.

  • Prepares patient charts, bed and door tags, laboratory and x-ray slips, kardex cards, etc. for new admissions.

  • Transmits discharge notices to appropriate departments, assembles patient charts and forwards completed chart to Medical Records within established time interval. Notifies assigned departments when patients are admitted, discharged, transferred, placed on “condition serious” list, expired, etc.

  • Performs a variety of clerical duties required to maintain accurate charts during patient stays.

  • Files laboratory, x-ray, consultations, Medicare forms, and all other forms into chart.

  • Charts patient’s temperature, pulse, blood pressures and all other required information, as required.

  • Reviews patient charts and other related data for accuracy and completeness of information.

  • Transcribes Physician’s orders and fills out lab slips, etc.

  • Performs a variety of clerical duties essential to operation of patient care unit, as directed.

  • Schedules with appropriate departments and/or individuals, patients for special tests, transportation, treatment consultations, etc.

  • Prepares a variety of records and reports, such as daily census and attendance report.

  • Distributes mail, packages and flowers to patients.

  • Maintains neat and orderly bulletin and locator boards for unit; posts and removes information from bulletin board.

  • Maintains addressograph rack and plates, chart areas, desks, files, etc. in a neat and orderly condition.

  • Notifies supporting departments of needs and/or changes on patient units.

  • Checks addressograph plates for accuracy of information.

  • Ordering of supplies needed on unit on an emergency basis or as directed by Unit Directory Board as required.

  • Revise and update Unit Directory Board as required.

  • Acts as a receptionist on unit.

  • Provides information and directs visitors.

  • Uses appropriate telephone etiquette and knowledge of telephone system to facilitate communication of the patient units.

  • Answers intercom, assists visitors and distributes incoming mail. Answers routine questions or refers to appropriate individual for reply.

  • Receives and transmits messages accurately and promptly.

  • Acts as representative of the hospital to patients and visitors and as such is appropriately attired and promotes good public relations.

  • Provides coverage where needed at the request of supervisory staff.

  • Performs related duties, as required.


  • High School Diploma or equivalent, required.

  • Prior related experience, preferred.

  • Typing 30 wpm and/or data entry skills (80 keystrokes per minute), required

  • Ability to communicate effectively.