Penske Executive Assistant in United States


Major Responsibilities:

-Compile and monitor the daily schedules and coordinate travel for VP, all direct reports and other team members; maintain calendar of events, project deadlines and agendas.

-Review incoming correspondence for important dates, establish diary follow-up

-Compose letters and assist with emails, calls, and other correspondence.

-Create and format ad hoc and routine reports, presentations, spreadsheet projects, etc. as requested.

-Coordinate, support and provide assistance for all aspects of the department administrative processes, including meeting scheduling, incoming calls, associate requests, mail distribution, attendance reports etc., as requested, ensuring accurate and timely follow-up.

-Ensure visitors are provided appropriate directions, lodging, and travel options.

-Directly manage, or forward to the appropriate parties, the proper resolution for customer service issues and complaints.

-Process contracts, invoices and check requests.

-Provide phone coverage, taking written messages, for department upon request.

-Oversee, develop and maintain needed administrative record keeping systems and processes for the department.

-Web administrator/content coordinator for department intranet site.

-Other duties and responsibilities as assigned by supervisor.


-4-7 years of administrative support experience supporting senior leadership.

-Minimum high school diploma; some college is helpful, as additional education provides broader perspectives, and provides additional functional expertise that can be applied on the job

  • Very strong interpersonal skills to communicate effectively both in writing and verbally; ability to draft correspondence on behalf of the supported leader.

  • Professional demeanor with demonstrated customer service focus

-Expert proficiency in all frequently used business software programs, applications or tools (Word, Excel, PowerPoint, Visio, Access, internet usage) required

-Past experience utilizing audio and visual conferencing equipment, including web-meeting software highly preferred.

  • Ability to manage and maintain complex calendars and schedules and to navigate appointments

-Regular, predictable, full attendance is an essential function of the job

-Willingness to travel as necessary, work the required schedule, work at the specific location required, complete Penske employment application, submit to a background investigation (to include past employment, education, and criminal history) and drug screening are required.

Physical Requirements:

-The physical and mental demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

-The associate will be required to: read; communicate verbally and/or in written form; remember and analyze certain information; and remember and understand certain instructions or guidelines.

-While performing the duties of this job, the associate may be required to stand, walk, and sit. The associate is frequently required to use hands to touch, handle, and feel, and to reach with hands and arms. The associate must be able to occasionally lift and/or move up to 25lbs/12kg.

-Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

Penske is an Equal Opportunity Employer, including individuals with disabilities and protected veterans.

Penske Truck Leasing Co., L.P., headquartered in Reading, Pennsylvania, is a partnership of Penske Corporation, Penske Automotive Group, General Electric Capital Corporation and Mitsui & Co., Ltd. A leading global transportation services provider, Penske operates more than 216,000 vehicles and serves customers from more than 1,000 locations in North America, South America, Europe, Australia, and Asia. Product lines include full-service truck leasing, contract maintenance, commercial and consumer truck rentals, used truck sales, transportation and warehousing management and supply chain management solutions. Visit to learn more.

Primary Location: United States

Job: Administrative

Penske (Oracle) Job Name: Administrative

Req ID: 1704502