Chenega Corporation Workflow Management Spec-CPTS in Arlington, Virginia

CHENEGA PROFESSIONAL & TECHNICAL SERVICES

Company Job Title:

Workflow Management Specialist

Chenega Job Title:

Administrator I, Program

Clearance:

Secret

Location:

Arlington, VA

Reports To:

Director, Operations

FLSA Status:

Exempt, Full Time, Regular

Prepared Date:

09-26-2018

Approved Date:

09-26-2018

Summary:

Provide operational support services in the Business Transformation Office (BTO) (ARNG, CSO-T) Temple ARNG Readiness Center (TARC). TheWorkflow Management Specialistwill perform administrative work to optimize efficiency and the effectiveness of the program management of the Integrated Management System (IMS).

Essential Duties and Responsibilities:(Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position)

  • Provide task management support for military and civilian personnel assigned utilizing the Task Management Tool (TMT).

  • Review and monitor current BTO administrative practices to include organizational culture, operating structure, and needs, documentation, and available data and systems.

  • Monitor and coordinate process workflows and resolution of issues across multiple functional areas.

  • Review and edit draft correspondence in accordance with AR 25-50 ensuring the dissemination of correspondence to proper recipients.

  • Track the status and dissemination of the prepared correspondence to assigned recipients.

  • Coordinate with customer procedures for protection, retention, and record maintenance.

  • Proactively manage an extremely active and dynamic calendar of appointments ensuring

executive’s schedules were respected and adhered to; completed expense reports, managed confidential correspondence, arranged complex and detailed travel

logistics in DTS (including itineraries, confirmation of arrangements, agendas, and

compiling documents) for travel-related meetings.

  • Coordinate event planning to include: (1) researching hotel accommodations, (2) coordinating transportation, (3) operating computer equipment, (3) monitoring computerized registration procedures, and (4) confirming audio-visual requirements for training meetings.

  • Compile an established list and track government property issued to and used within BTO.

  • Utilize the web-based application to draft surveys in order to gather customer feedback.

Non-Essential Duties:

  • Other duties as assigned.

Supervisory Responsibilities:

  • None.

Minimum Qualifications:

  • Bachelor’s Degree.

  • Active DoD Secret Clearance.#M M#

Knowledge, Skills and Abilities:

  • Knowledge of MS Office Applications (Excel, Word, Access, PowerPoint, Publisher, Visio).

  • Knowledge of document repository management (SharePoint).

  • Knowledge of Defense (DTS).

  • Skill in collecting, analyzing, and summarizing data using MS Excel or similar tool.

  • Skill in performing quality checks on documentation.

  • Skill in producing briefings, reports, policy documents, and training manuals using

MS Office (PowerPoint, Excel, Access, publisher).

  • Ability to work well with team members.

  • Ability to work within tight deadlines to produce deliverables.

Diversity:

  • Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce.

Ethics:

  • Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.

Physical Demands:

  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is frequently required to walk; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand; climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.

Work Environment:

  • The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

  • The employee will normally work in a temperature-controlled office environment, with frequent exposure to electronic office equipment.

  • During visits to areas of operations, may be exposed to extreme cold or hot weather conditions. Is occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, and loud noise.

Chenega Corporation and family of companies is an EOE.

Equal Opportunity Employer Minorities/Women/Veterans/Disabled/Sexual Orientation/Gender Identity

Native preference under PL 93-638.

We participate in the E-Verify Employment Verification Program.

Organization: Chenega Professional & Technical Services

Title: Workflow Management Spec-CPTS

Location: Virginia-Arlington

Requisition ID: 1800003539