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Chenega Corporation Admin Assistant-Middle in Aurora, Colorado



Company Job Title: Administrative Assistant-Middle

Chenega Job Title: Administrator II, Admin

Clearance: Background Check

Location: Aurora, CO

Reports To: Program Manager

FLSA Status: Non-Exempt, Full Time, Regular

Prepared Date: 11-06-2019

Approved Date: 11-06-2019


The Administrative Assistant-Middle performs administrative, staff support, and planning activities. This position will receive general assignments from the Improper Payment Evaluation and Transition Section analysts.

Duties and Responsibilities:

  • Extract ICN (Audit Sample) listings from the TA application

  • Draft distribution correspondence and obtain signature from Contracting Officer’s

  • Distribute ICN (Audit Sample) listings

  • Download reports from audit application and distribute 1st rebuttals

  • Route 2nd rebuttal comments to Health Care Analyst and/or CORs

  • Submit non- concur to TCRS contractor for action; when action is confirmed, close audit, download reports and distribute results

  • Distribute 2nd rebuttals

  • Track all audits in audit log (Excel/Access)

  • Follow-up on any overdue actions

  • Support compliance review recoupment validation process (i.e. develop excel worksheets, develop distribution correspondence, etc.)

  • Focused reviews, including low dollar audits:

  • Prepare supporting folders and pdf files

  • Organize file containing claim documents in folders

  • PDF required screens

  • Eligibility screens (DEERS)

  • Pricing screens (TRICARE CMAC, DRG, OPPS, etc.)

  • CCD screens

  • QA reviews of TCRS audits:

  • PDF required screens

  • Prepare supporting screens as requested

  • Organize documents

  • Records Management:

  • Create file plan

  • Transition current file system to require file system structure

  • Archive files as required

  • Organize electronic and paper files (scan paper files as directed)

  • Maintain Privacy Office Preservation Orders i.e., freeze orders

  • Support audit closeout investigations as related to Preservation Orders.

  • Provide Documentum Support (Training Provided):

  • Manage User Access

  • Deskside Support

  • Communicate system problems to Documentum Developers Documentum Training will be provided

  • Transcribe staff and/or as identified, meeting notes

  • Research (i.e., health care policy or general topics of interest) in support of internal compliance reviews, focused studies, or other office initiatives.

  • Other duties as assigned

Minimum Qualifications: (To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.)

  • High School Diploma

  • A minimum of two (2) years of job related experience preferred.

Knowledge, Skills and Abilities:

  • Experience in government culture preferred.

  • Ability to obtain a Public Trust Clearance

  • Successful candidates are required to have advanced Microsoft Office skills in Word, Excel, Outlook and PowerPoint, experience working independently as an integral part of a team and a working knowledge of medical terminology.

  • In addition to these required skills, desired skills include knowledge of TRICARE manuals, PCDIS/DEERS, SACCP/CATMS applications and knowledge of DoD/DHA structure and terminology, along with basic Access database skills.

Physical Demands: (The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

  • While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is frequently required to walk; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand; climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.

Work Environment: (The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.)

  • The employee will normally work in a temperature-controlled office environment, with frequent exposure to electronic office equipment.

  • During visits to areas of operations, may be exposed to extreme cold or hot weather conditions. Is occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, and loud noise.

Chenega Corporation and family of companies is an EOE.

Equal Opportunity Employer/Veterans/Disabled

Native preference under PL 93-638.

We participate in the E-Verify Employment Verification Program.

Primary Location: United States-Colorado-Aurora

Organization: American Hospital Services Group (AHSG)
Strategic Business Unit: Environmental Healthcare and Facilities
Security Requirements: Background Check
Job Schedule: Full Time Non-Exempt
Recruiter: Cathleen Stewart
Req ID: 1900004402