Kaiser Permanente Administrative Specialist II in Bakersfield, California
Provides administrative support to department manager or staff, such as word-processing, maintaining calendars, compiling reports, filing & answering telephones. Normally receives general direction, but works independently to meet deadlines in accordance with established guidelines & procedures.
Essential Functions:- Uses a variety of word-processing software to type letters, reports & presentation materials.
May compose correspondence on own initiative for supervisors review.
May include confidential information.
Maintains established databases, generates reports from such data.
May create simple spreadsheets/graphs using departmental software.
Maintains supervisor's calendar, arranges appointments, meetings & travel itineraries.
Answers telephone inquires, takes & relays messages & greets visitors.
Establishes/maintains departmental filing system.
Sorts & routes department mail.
May take/transcribe dictation, either manually or by machine, into appropriate format correcting grammar, spelling, etc.
May take minutes at a variety of meetings; distribute agenda & follow-up materials.
May track/monitor budgets, post data to ledgers.
Reconciles invoices & resolves discrepancies.
May delegate work to other non-exempt personnel.
CLAUSE: Various positions are under review w/ a joint Management/Union review committee for appropriate Union/Non-Union status & this position may be considered a union position or may be converted to a union position at some time in the future. Should this position be determined to be union it will be returned to the bargaining unit in accordance with the Collective Bargaining Agreement.
Basic Qualifications:Experience- Minimum one (1) year administrative/secretarial or comparable experience required.Education- High School Diploma or General Education Development (GED) required.License, Certification, Registration- N/A
Additional Requirements:- Prior experience with software used by department.- Intermediate arithmetic, reading and writing skills.- Word-processing speed: 35 wpm required. Typing must be current within one (1) year. Please contact Human Resources for testing.
- Strong customer service skills required to communicate with members, department clients and staff.- Must be able to work in a Labor/Management Partnership environment.
Preferred Qualifications:- Some business school/college level courses preferred.
TITLE: Administrative Specialist II
LOCATION: Bakersfield, California
External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with Federal, state and local laws, including but not limited to the San Francisco Fair Chance Ordinance. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran, or disability status.