Chenega Corporation Administrative Assistant in Baltimore, Maryland

CHENEGA WORLDWIDE SUPPORT

Company Job Title:

Administrative Assistant

Clearance:

Secret

Location:

Baltimore, MD

Reports To:

Program Manager

FLSA Status:

Exempt, Full Time, Regular

Summary:TheAdministrative Assistantwill assist the Directors of Construction Projects, Department Staff, Operations Specialists and Construction Accountants on a daily basis.

Essential Duties and Responsibilities:(Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position)

  • Oversee property projects and initiatives; manage filing, vendors, and act as the liaison between corporate and construction site teams.

  • Coordinate travel and schedule for the Directors of Construction.

  • Provide timely and effective communication (email, telephone etc.) with clients, design consultants, field personnel, subcontractors, suppliers, public officials, and internal team members. Process incoming mail, invoices and project billing.

  • Understand the functionality and processes of construction software.

  • Prepare and process Request for Information (RFI), Submittals, Contracts, Change Orders, and Purchase Orders, and maintain corresponding logs.

  • Work directly with the corporate construction team to help organize and manage daily tasks and initiatives.

  • Collect and organize project closeout information such as Warranties, Operations Manuals (O&M), as-built drawings.

  • Assist as required on pricing, receiving bids and bid analysis. Creating meeting minutes for all department meetings.

  • Partner with accounting to process monthly pay applications, invoicing, funding, payments and lien releases. Manage uploading of documents for close out of books.

  • Responsible for the administrative organization of the department and of all phases of the construction projects including, preparing and administering contracts, bids, accounting, data entry and filing.

  • Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully and develops alternative solutions.

  • Provides “World Class Customer Service” to those that they interact with and serve on a daily basis.

  • Generates new ideas to problems or innovates around already established approaches.

Non-Essential Duties:

  • Other duties as assigned

Supervisory Responsibilities:

  • NONE

Minimum Qualifications:(To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.)

  • Associate of Science Degree required

  • 5 years’ experience required

  • 2.5 years with USACE project experience required

  • Secret Clearance required

Knowledge, Skills and Abilities:

  • Plans and organizes tasks in an efficient productive manner. Focuses on key priorities. Can juggle multiple projects. Pays attention to detail.

  • Understanding of others needs

  • Demonstrated accuracy and thoroughness; Looks for ways to improve and promote quality performance

  • Adjusts quickly to changing priorities. Copes effectively with complexity. Flexes around new ideas, processes or environments.

  • High energy and a strong desire to be innovative

  • Detail oriented personality with strong organizational skills

  • Ability to work in a team environment

  • Ability to travel

  • Ability to organize and manage construction contracts. Monitor, review, and qualify subcontractor insurance, lien releases and W-9s.

  • Disciplined work ethic with great attitude

  • Proficient in Microsoft Office applications

  • Excellent written and verbal skills

Diversity:

  • Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce.

Ethics:

  • Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.

Physical Demands:

  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is frequently required to walk; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand; climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.

Work Environment:

  • The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

  • The employee will normally work in a temperature-controlled office environment, with frequent exposure to electronic office equipment.

  • During visits to areas of operations, may be exposed to extreme cold or hot weather conditions. Is occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, and loud noise.

Chenega Corporation and family of companies is an EOE.

Equal Opportunity Employer Minorities/Women/Veterans/Disabled/Sexual Orientation/Gender Identity

Native preference under PL 93-638.

We participate in the E-Verify Employment Verification Program.

Organization: Chenega Worldwide Support

Title: Administrative Assistant

Location: Maryland-Baltimore

Requisition ID: 1800002108