AECOM Administrator - 12 mths maternity cover in Cambridge, United Kingdom

United Kingdom - Cambridgeshire, Cambridge

Job Summary

The Administrator will be aligned to a specific end market providing full administration support.

Job Duties:

  • Making travel arrangements (train tickets, hotels, flights, car hire).

  • Meet/greet visitors and organising refreshments.

  • Organising internal and external meetings including meeting room bookings and required facilities.

  • Typing letters, minutes of meetings, formatting reports, booking conferences and training.

  • Assisting in preparation of bid documents.

  • Timesheet recording/chasing for team.

  • Ordering PPE and checking/maintaining stock.

  • Dealing with incoming and outgoing post, arranging couriers, archiving.

  • Ordering stationery, kitchen supplies, IT equipment.

  • Scanning, photocopying and binding, including photocopier maintenance.

  • Inducting new starters.

  • Updating company databases.

  • Maintaining CSCS card records and ensuring new staff undertake the relevant training.

  • Work experience/summer placement coordination.

  • Responsible for pool laptops, logging in/out.

  • Raising Purchase Orders and arranging payment of invoices.

  • Updating structure charts, CVs and project profiles.

  • Scheduling conference calls.

  • Recording disbursements/expenses for Directors.

  • Assisting with events.

Minimum Requirements

  • Minimum experience working as an administrator or secretary.

Preferred Qualifications

  • Degree preferable but not essential.

  • Excellent ICT skills - MS Office, Word, Excel, Outlook, PowerPoint and Adobe Professional.

Your benefits will include:

Helping our employees achieve a healthy work-life balance is important to us. If you join AECOM, as well as receiving a competitive salary, you’ll also have the opportunity to explore flexible working arrangements. Core benefits include 25 days’ annual leave, company pension scheme, private medical insurance, life assurance and one paid annual professional institution membership fee. You can also choose from a wide range of flexible benefits to suit your lifestyle.

You’ll also be able to give back to communities with up to two paid CSR days each year. Through our charity,The AECOM Foundation, you can volunteer to support children in developing countries. And if you’re a member of the Reserve Forces you’ll receive an additional 15 days paid leave for training commitments.

What We Offer

AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.

NOTICE TO THIRD PARTY AGENCIES: Please note that AECOM does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, AECOM will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, AECOM explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of AECOM.

Job Category Administrative Support / Secretarial

Business Line PMCM

Business Group DCS

Country United Kingdom

Position Status Temporary

Requisition/Vacancy No. 198488BR

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.