Chenega Corporation Contract Specialist III (DOE) in Carlsbad, New Mexico

CHENEGA PROFESSIONAL & TECHNICAL SERVICES

Company Job Title:

Contract Specialist III

Clearance:

Ability to obtain DOE clearance

Location:

Carlsbad, NM (possible telework)

Reports To:

Program Manager

FLSA Status:

Regular, Full Time, Salaried, Exempt

Prepared Date:

3-29-2018

Approved Date:

3-29-2018

THIS POSITION IS CONTINGENT UPON CONTRACT AWARD

Summary:

Chenega Professional & Technical Services (CPTS) is seeking a Contract Specialist III to support the Department of Energy’s (DOE) Office of Environmental Management (EM). This individual shall perform acquisition support functions to include pre-solicitation, solicitation, post-award, and administration (modification) functions. The Contract Specialist III shall perform acquisition support in accordance with Federal Law, the Federal Acquisition Regulations (FAR), Department of Energy Acquisition Regulations (DEAR), and all other procedures applicable to the contract acquisition process.

Essential Duties and Responsibilities:(Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position)

  • Perform technical writing, review, and editing of information for pre-award and post-award documents.

  • Prepare, review, and coordinate acquisition packages in accordance with EM’s Coordination and Approval Process (CAP).

  • Organize and translate contract information into clear writing documents.

  • Assist EM in creating, updating, and enhancing customer contract documents.

  • Utilize standard contract guidelines, customer requirements, and translate in writing. Apply clear, concise language, and adhere to EM template formats to produce accurate, quality documents.

  • Ensure contract documents are in accordance with Federal Law, department regulations, and procedures applicable to the acquisition process and the administration of contracts.

  • Perform thorough market research to assist in acquisition planning.

  • Assist in drafting acquisition plans (to include acquisition strategies), source selection plans (including evaluation criteria), justification and approvals, synopses, requests for proposals (RFP), and other award documents for both negotiated/competitive and sole-source procurements.

  • Assist in preparing solicitation packages and all amendments.

  • Assist in drafting all documents required for contract award associated with orders placed under Federal Supply Schedules (FSS), orders placed under competitive multiple award contracts, and new contracts.

  • Provide administrative and logistical support to contract proposal evaluations.

  • Provide support in the preparation for discussions/communications with potential Offerors.

  • Provide support in the preparation of source selection reports and draft briefings.

  • Assist in preparation of cost/price analysis of Offerors proposals with Government concurrence.

  • Assist in drafting pre-negotiation objectives and price negotiation memoranda.

  • Provide administrative and logistical assistance in the debriefing of Offerors.

  • Assist in preparing contractual documentation for contract modifications.

  • Prepare draft correspondence and contract documents.

  • Prepare presentation materials and participate in Government meetings as designated by the Contracting Officer (CO).

  • Track cost, schedule, and performance measures.

  • Respond to inquiries on contract performance.

  • Prepare and standardize contract reports.

  • Monitor Contractor compliance with contractual requirements.

  • Assist in performing analyses of Contractors’ compliance with Cost Accounting Standards and FAR Part 31.

  • Assist in the review and evaluation of the Contractor’s requests for payments.

  • Monitor for timely Contractor notifications of any anticipated overrun, or underrun, of the estimated cost under cost-reimbursement contracts; and inform the CO if determined to jeopardize contract performance.

  • Analyze limitation on payment statements and assist CO in the recovery of Contractor overpayments.

  • Monitor Contractor compliance with small business requirements.

  • Assist with the administration of Government Property, to include the following:

  • reviewing and providing recommendations regarding the adequacy of Contractor’s property systems; preparing/conducting annual assessments;

  • reviewing reports;

  • reviewing excess property requests;

  • preparing/recommending technical advice on all personal property related issues, processing requests for deviations from the federal property management regulations;

  • preparing personal property transfer approval/disapproval recommendations (domestic and foreign);

  • processing of loans in accordance with applicable regulations (domestic and foreign);

  • and performing follow-ups as necessary.

Non-Essential Duties:

  • Other duties as assigned.

Supervisory Responsibilities:

  • None.

Minimum Qualifications:(To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.)

  • Minimum of a Bachelor’s degree and 10 years of contracting experience specializing in, and performing, all acquisition support functions (cradle to grave). DOE contracting experience is preferred.

Knowledge, Skills and Abilities:

  • Must possess above average proficiency in Microsoft Word.

  • Must possess strong organizational skills.

  • Must possess excellent oral and written communication skills.

Diversity:

  • Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce.

Ethics:

  • Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.

Physical Demands:

  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is frequently required to walk; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand; climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.

Work Environment :

  • The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

  • The employee will normally work in a temperature-controlled office environment, with frequent exposure to electronic office equipment.

  • During visits to areas of operations, may be exposed to extreme cold or hot weather conditions. Is occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, and loud noise.

Chenega Corporation and family of companies is an EOE.

Equal Opportunity Employer Minorities/Women/Veterans/Disabled/Sexual Orientation/Gender Identity

Native preference under PL 93-638.

We participate in the E-Verify Employment Verification Program.

M#

Minimum Qualifications:(To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.)

  • Minimum of a Bachelor’s degree and 10 years of contracting experience specializing in, and performing, all acquisition support functions (cradle to grave). DOE contracting experience is preferred.

Job: Contracts Administration

Organization: Chenega Professional & Technical Services

Title: Contract Specialist III (DOE)

Location: New Mexico-Carlsbad

Requisition ID: 1800000991