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Chenega Corporation Operations Coordinator in Chantilly, Virginia



Company Job Title: Operations Coordinator

Chenega Job Title: Secretary I

Clearance: Background Check

Location: Chantilly, VA

Reports To: Director of Operations

FLSA Status: Full Time, Non- Exempt

Prepared Date: 07-09-2019

Approved Date:


The Operations Coordinator is based in Chantilly, VA and supports the General Manager, Director of Operations, and Program Managers for various Chenega Infinity (CI) contracts. The Operations Coordinator supports the planning, and coordination of activities to ensure that project goals and objectives are accomplished. The successful candidate will possess a strong work ethic, be detail oriented and proactive.

Duties and Responsibilities:

  • Assist with program scheduling, recruiting, and pre-employment functions on multiple contract including but not limited to: following up with applicants and obtaining necessary information for clearance processing.

  • Continuously engage with potential new hires to ensure all Human Resources (HR) paperwork is completed in a timely manner.

  • Track and maintain employee workforce registrations, licensure renewals and other requirements as needed.

  • Assist workforce with processing expense reports, as needed.

  • Assist with the verification of timesheets of the workforce, to include approximately 1,100 active employees.

  • Serve as secondary point of contact for questions by employees, Site Supervisors and Regional Managers.

  • Assist multiple departments to include but not limited to, Contracts, HR/Recruiting, Finance, and interface with Chenega Corporation counter parts to ensure timeliness of administrative actions under multiple contracts within the CI portfolio.

  • Other duties as assigned, including special projects.

Minimum Qualifications: (To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.)

  • At least one (1) year of related administrative and/or operations experience

  • Proficiency in a variety of computer software applications, to include Word, Excel, PowerPoint and Outlook.

Knowledge, Skills and Abilities:

  • Effective written, oral and communication skills

  • Ability to work flexible hours is preferred

  • Strong interpersonal skills

  • Team Player

  • Ability to travel up to 25%, including local travel throughout the DC Metro area.

Physical Demands: (The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

  • While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is frequently required to walk; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand; climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.

Work Environment: (The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.)

  • The employee will normally work in a temperature-controlled office environment, with frequent exposure to electronic office equipment.

  • Ability to stand post if required

  • During visits to areas of operations, may be exposed to extreme cold or hot weather conditions. Is occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, and loud noise.

Chenega Corporation and family of companies is an EOE.

Equal Opportunity Employer Minorities/Women/Veterans/Disabled/Sexual Orientation/Gender Identity

Native preference under PL 93-638.

Primary Location: United States-Virginia-Chantilly

Organization: Chenega Infinity
Strategic Business Unit: Security
Security Requirements: Background Check
Job Schedule: Full Time Non-Exempt
Recruiter: Rachel Williams
Req ID: 1900002739