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United Rentals Payroll Manager in Charlotte, North Carolina


Manage varied Payroll functions and staff with tasks including weekly and bi-weekly US, Canadian & European payrolls; unclaimed property; employee communication; Prevailing Wage and certified payrolls; auditing; month-end tasks and a variety of operational and tactical processes. Responsible for continuous process and cost improvement, and identifying and implementing best practices. Supervise Payroll processing staff. Develop and issue metrics and scorecards to measure key initiatives. The role requires familiarity with a variety of the concepts, practices and procedures of the company.

Essential Duties:

  • Mentor and lead Payroll staff ensuring timeliness; accuracy and compliance initiatives are met

  • Provide on-going training and feedback to staff for payroll systems; new or updated process/procedures and legislative or payroll tax changes

  • Manage large scale process and system improvement initiatives and projects that require cross functional teams and multiple process changes

  • Ensure all month-end and quarter close tasks are completed accurately and meet auditing timelines

  • Manage the union process ensuring reports and payments are made timely and accurately; work with union auditors as needed and ensure continued compliance

  • Work with staff and outsource vendor to ensure payroll tax compliance and that all tracers are resolved timely

  • Interface with multiple, interdependent stakeholder groups

  • Establish updated policies and procedures to reflect process improvements or changes

  • Develop timelines and communication strategy to key stakeholders and users, including preparation of collateral materials and reference guides

  • Perform necessary training for all users and stakeholders

  • Ensure compliance with all SOX and other internal audit policies and procedures

  • Ensure compliance with existing internal and external regulatory governance

  • Evaluate key controls, recommend and establish updated and streamlined payroll audit program

  • Ensure unclaimed property meets due diligence and audit ready compliance

  • Develop plans that outline branch issues, opportunities, and best practice programs

  • Recruitment, selection, training, and development of direct report(s)

  • Organize workload and schedules within department to accommodate field requirements

  • Preparing/delivering performance evaluations and compensation recommendations


Education : Bachelor's degree in Accounting; Finance or equivalent required

Experience :

  • Minimum 5+ years of experience supervising or managing Payroll, preferably in a multi-functional setting with geographically dispersed employee base

  • Experience in US, CAD and European payroll

  • Experience with system implementation

  • Experience in dealing with an internal and external customer base

  • Experience with multiple payroll and timekeeping systems and the ability to troubleshoot issues

  • Ability to manage projects and meet critical deadlines

  • Experience with payroll taxes and all jurisdictional requirements

Other Skills Required:

  • Highly developed interpersonal skills, including excellent communication, flexibility, empathy, and persuasiveness

  • Business oriented with sense of urgency; focused on actions and results and able to prioritize well

  • Leadership, including coaching and guiding

  • This individual will rely on his/her extensive experience and judgment to plan and accomplish goals