Comcast Executive Office Manager in Chicago, Illinois
Led by some of the most innovative, experienced people in the business, FreeWheel Advertisers powers over 1,200 media buying agencies and advertisers, processing more than $50bn per year. Over 7,500 media buyers in the U.S. and Europe rely on us to effectively manage their business. Through a scalable, global platform and open architecture, we offer a flexible system to support all media types in a rapidly changing landscape. As part of FreeWheel, a Comcast Company, we power the technology, data enablement, and convergent marketplaces that allow buyers and sellers to transact across all screens, across all data types and all sales channels. Are you ready to be part of our team?
The Freewheel Advertisers Office Manager will be responsible for overall front office activities, administrative and office operations in our downtown Chicago FWA headquarters.
Essential Functions Office Operations
Manage the day-to-day operations of the office, coordinating work activities with other support staff, organizing the workflow, relieving the President and other executive staff of administrative details and providing an efficient and organized office environment.
Manage the front desk operations and staff, ensuring coverage during business hours
Order, stock and manage the operations of the company cafe, maintaining a tidy environment, ensure smooth working order of cafe beverage machines and ongoing snack service during business hours
Work closely with the IT team to report and resolve technology issues related to office operations
Proactively manage, coordinate and organize office events, executive leadership events, and social activities
Coordinate internal meetings/townhalls as needed arrange for food, AV, space, etc.
Organize general meetings for President, providing administrative support needed to contact and confirm meeting with individuals, schedule meeting space, etc.
Maintain the calendar of the President, schedule appointments, and make travel arrangements
Work closely with property manager on all building-related issues
Work with building management to coordinate fire drills, emergency procedures and safety inspections
Oversee office maintenance with building and/or vendors as needed
Job Knowledge, skills and abilities and Other (KSAO's)
Knowledge of office administration
Proactive, "can-do" attitude
Extreme attention to detail & highly organized
Be a change agent, seeking to improve day to day operations
Excellent interpersonal and team building skills
Strong business administration knowledge
Effective verbal and listening communications skills
Effective written communications skills
Highly proficient computer skills including spreadsheet and word-processing programs, and e-mail
Front office and any other administrative staff will report into this position
Minimum qualifications and requirements
Bachelor's degree in Business Administration or related field
7-10 years of experience in office management, project management, employee supervision and customer service
Comcast is an EOE/Veterans/Disabled/LGBT employer