Marsh & McLennan Pensions Administrator in Chichester, United Kingdom

Job Title

Administration Service Representative

Job Code

Business/Function

Outsourcing

Career Level

C

Segment

FLSA Status (US Only)

Region / Market

UK

Chargeable (Y/N)

N

POSITION SUMMARY

To lead on quality service control, maintaining standards, adherence to and implementation of best practice. Integral parts of the role would be to support Tier 3 client relationships and client budgeting, to peer review complex tasks, coach junior colleagues on complex situations. Taking a lead on process improvement for clients and undertaking quality control calculation reviews on team work, where required. To lead the scheme events for allocated clients. You will report to the Administration Service Manager.

ESSENTIAL JOB RESPONSIBILITIES

Note: These statements are not intended to be an exhaustive list of all responsibilities and duties.

Responsibility

% of time spent

1

Processes

  • Take responsibility for the allocation and management of work in the team covering member, client and scheme processes.

  • Ensure processes are adhered to and support any review to maintain best practice, drive continual improvement, operational effectiveness and client profitability.

  • Support the increased quality of service delivered by continuous and controlled improvement of processes.

  • Escalate any AAF exceptions or Disclosure breaches as a result of Mercer actions.

  • Ensure Errors and Omissions and complaints are handled in accordance with agreed procedures and within appropriate timescales, through liaison with the Administration Service Manager.

  • Escalate to the Administration Service Manager any opportunities for change and input to plans for developing and enhancing the service provided, through liaison and support with the client and any other connected parties.

  • To be fully aware of technical developments, procedural and legislative changes and be able to discuss and act upon the implications.

  • Undertake checking activity as required to support team members

  • To promptly and professionally communicate with clients and scheme members on complex queries as required

  • Gain a thorough understanding of the scheme details administered in the team and ensure activities processed in line with scheme rules.

  • To be fully aware of client specific changes and ensure service delivery is adjusted as appropriate to accommodate the changes.

  • Responsible for the maintenance and update of SKB / proformas etc

15%

2

Performance

  • To aid the performance of the team by ensuring the active use of MI reporting to monitor progress on a regular basis for member, client and scheme event work.

  • Agree the performance targets for client delivery with the Administration Service Manager be part of and support any team plans to ensure achievement of the targets for member and scheme event work.

  • Coach team members to achieve the workflow and scheme event delivery targets based on service level agreements and timetables agreed with clients.

  • Develop and maintain a client-specific service delivery and improvement plan for clients, if appropriate

  • Where you are the client lead, ensure your knowledge on client needs is up to date and liaise with other team members on on-going client requirements.

  • Be accountable for the standard and quality of own work

  • Foster good relationships with other departments and LOBs

30%

3

Financials

  • Monitoring project income within own control. Work with your Administration Service Manager to ensure your client projects are delivered in accordance with the project plan and on budget.

  • Where relevant, be responsible for the monthly/quarterly billing of your allocated client portfolio to ensure that additional adhoc work is billed appropriately in line with contractual obligations.

  • Identify and capitalize on opportunities to generate additional revenue from your clients. Ensure client requests for additional work or scheme changes are identified and relevant costs calculated and confirmed.

  • Coach other team members in client budget work.

  • For your allocated clients input into lthe preparation for both contract and fee reviews to increase profitability, review indexing annually and ensure all out of scope billing is managed at the time of request and recovered.

  • Undertake annual commercial review with the Administration Service Manager, including profitability, recovery and indexation.

15%

4

People

  • Influence and coach junior colleagues to take ownership for service delivery on their clients

  • Input to the creation of the solution and participate in the project team to implement agreed change.

  • Provide coaching, direction, and guidance to junior team members, to create a high performing service delivery team.

  • To check complex member, client and scheme cases and act as a coach to develop junior members of the team.

  • To be flexible and adaptable to work demands as advised by the Administration Service Manager

  • Monitor development and training requirements for team members as appropriate.

  • May be required to conduct or input into PfS reviews

.

20%

5

Client

  • To be responsible for the production of client Stewardship Reports and scheme event processing for your clients.

  • To attend Trustee Meetings and or Administration Meeting with Clients.

  • Communicate with clients or RRF consultant on changes to work planning schedules resulting from adhoc client demands, both directly to the client and indirectly through the Client Relationship Managers.

  • Present periodic reports for clients, regulatory and Trustee boards, including information on all operational work activities, accompanying the Relationship Manager, where applicable.

  • Support the ASM to ensure client portfolio remains compliant with both internal and external requirements and audit demands such as AAF, disclosure, TPR deadlines etc

20%

POSITION SCOPE

Provide quantitative and qualitative information related to the position’s scope and job impact. If not applicable, indicate “n/a”.

Revenue generation / asset management accountability

Individual revenue accountability

(i.e., personal revenue goal)

No clients lost due to service

Additional revenue target

Team revenue accountability

(i.e., total revenue for team(s) under the position’s management)

No clients lost due to service

Additional revenue target

Management responsibility

(i.e., hiring, coaching, scheduling / delegating work, performance reviews)

Number of direct reports

0 to 4

Total reports

(Direct and indirect)

0 to 4

Project management

(i.e., indirect management of project teams)

Typical project team size

n/a

Manages multiple projects? (Yes/No)

Yes

Percentage of time spent on project management

5%

Qualifications

Education

(degree / diploma)

Preferably educated to degree level with a Professional Industry qualification such as PMI / CII

Experience – Level C

ESSENTIAL

Client and trustee liaison experience

Ability to check pensions calculations to a high standard of accuracy

Full understanding of member calculation processes. Advanced technical expert for the team(s) on scheme knowledge, scheme types and governing legislation issues

In depth knowledge of UK pensions legislation.

Ability to communicate with impact to clients, Trustees and members

DESIRABLE

Relevant Professional Qualification or working towards

Experience of coaching and supporting in a high performing team.

Experience of supporting the implementation of change. Experience of process analysis and improvement.

Experience of Budgets and client profitability management

Knowledge and skills (general and technical)

Strong communication.

Analytical Problem solving skills.

Strong team player to work closely with Administration Service Manager and as well as with the wider Mercer Outsourcing Management Team.

Ability to communicate effectively across multiple lines of operating teams and LOB’s

Ability to motivate team members

Coaching skills.

Other requirements (licenses, certifications, specialized training)

None

WORKING RELATIONSHIPS

Indicate the primary internal and external contacts with whom the position interacts on a regular and recurring basis, and the purpose / nature of the relationship. If describing a consulting role, indicate the typical client contacts (e.g., manager, vice president, CEO, board of directors.) Indicate whether the contacts are typically domestic or international. If not applicable, indicate “n/a”.

Internal contacts

(and purpose / nature of relationship)

Regional Operations Manager, Deputy Regional Operations Manager, Administration Service Manager

Heads of internal departments i.e. finance, legal and business improvement

Project Managers

Retirement / other LOBs as required.

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