Oracle Administrative Assistant A2 in Columbia, Maryland
Administrative Assistant A2
The AA will be
responsible for the front desk management in
Columbia, MD (250,000 sq ft with a total assigned Headcount of 666 employees),
in a fast paced front office environment that hosts a high traffic experience
center. The Administrative Assistant will handle various
clerical duties to assist RE&F to maintain a high level of team efficiency.
Tasks include: Composes and develops reports and presentations. Maintains
organizational charts and distribution lists. Acts as an information source on
organizational policies and procedures. Orders supplies and equipment as needed
for the building. Maintains RE&F manuals and documentation for
Maryland sites. Oversees and assigns service
requests. Assists with conference room logistics and move
coordination. Coordinates special events with vendors in lobby area. The
selected candidate will coordinate with the
cleaning staff, vendors, and security personnel. Supports the Building
Site Manager with reporting and building announcements as well as consolidation
of regional information.
Detailed Description and Job Requirements
Provides clerical support within any of a variety of departments. Supports an SVP or below.
Perform clerical duties to relieve division staff and/or team members of all clerical details. Screens calls and takes messages Maintains filing systems. Composes and types routine letters, reports, and other material. Prepares and tracks expense reports and purchase requisitions. Assists in the preparation of reports, graphs, and presentations using spreadsheet and graphic software. Makes travel arrangements and manages calendar. Arranges internal/external meetings and catering needs. Maintains organization charts and distribution lists. Manages and tracks assets. Acts as an information source on organization policies and procedures. Works with other administrative personnel.
Works on assignments that are semi routine in nature where the ability to recognize deviation from accepted practice is essential. Follows standard practices and procedures. Normally receives detailed instructions on routine work and new assignments. Demonstrated strong organization skills and attention to detail. Ability to multitask and meet deadlines. Able to maintain confidential information. Professional phone manner and interpersonal skills. Use of word processing application and office equipment. BA/BS degree or equivalent 1 - 2 years of related experience.
Oracle is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans status or any other characteristic protected by law.
Job: General Administration/Secretarial
Job Type: Regular Employee Hire