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CBRE Construction Document Control Coordinator (Associate Project Manager) in Desoto, Texas

About CBRE (NYSE: CBG): At CBRE, you are empowered to take your career path into your own hands. Enjoy workplace flexibility in a global organization with tremendous scale. Work in an inclusive and collaborative environment with supportive teammates. Come experience the employee advantage at CBRE. CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law. As a Fortune 500 worldwide leader in real estate services, CBRE’s more than 70,000 professionals provide exceptional outcomes for clients in 60+ countries. When it comes to real estate, CBRE sees potential everywhere. We turn scale into strength, expense into performance, and property into prosperity. Visit CBRE.com.

JOB SUMMARY

The purpose of this position is to lead individual, multi-disciplined real estate project solutions for clients, with direct accountability for project delivery.

Characteristics of responsible projects:

Complexity: Low

Risk: Low

Duration: Short term (days to weeks)

Value: Typically < $200,000 USD

Overall, the Construction Document Control Coordinator, (“DCC”) shall support CBRE’s client with the implementation of the client's standards and procedures for all building documentation for construction of large enterprise construction projects as directed by CBRE’s confidential technology client. Candidates must have prior experience coordinating construction drawings, specifications, and equipment information.

Specifically, the DCC will be involved with:

Support Site Document Control Lead with various and numerous tasks.

Support internal teams and vendors with documentation request.

Manage documentation closeout meetings with vendors, client project managers and other project subject matter experts (“SMEs”).

Formally review ‘construction turnover documentation’ and routing it to the appropriate entities entitled to perform technical review.

Turnover documentation analysis and preparation for upload into client’s EDMS System.

Auditing new and existing documentation for standards compliance and formatting. Typical file formatting checks will include file format compliance, file naming compliance.

Manage the collection and audit of construction documents at project closeouts for site related projects.

Auditing document meta-data for completeness, and performing metadata updates when needed before upload.

Project setup tasks including setting up project folders & procedures for use during construction with our vendors.

Managing the building/drawing audit program.

Specific tasks may include:

Administrate the client’s lifecycle management software.

Work with the PLM team on bug resolution and system enhancement.

Performing audit checks of document indexes against document uploads for completeness and identifying missing files.

Manage the client’s ECN process on site, to ensure documents are processing through the proper change management process.

Following established documentation processes and procedures, and provide guidance / training to various stakeholders, both internally and externally, in regards to documentation related topics and issues, proposing improvements.

Manages all facets of project management (budget, schedule, procurement, quality & risk) for individual real estate projects including planning, design, construction, occupancy and closeout.

Demonstrates capability to read, understand and apply standard documents affecting real estate projects, including but not limited to: agreements/contracts, leases, work letters, project charters, surveys and drawings.

Interfaces directly with clients to define project requirements. Prepares scope of work, project delivery resource requirements, cost estimate & budget, work plan schedule & milestones, quality

control, and risk identification.

Identifies project delivery resources from pre-qualified lists; Conducts simple request for proposals; completes bid analysis with management support. Recommends resources to clients.

Leads project delivery resources/team (typically smaller team) providing project guidance and direction to achieve project goals.

Implements communication plan for meetings and written reports/meeting minutes to keep client and project resources informed. Facilitates project meetings.

Implements project documentation governance aligned with company and client requirements. Ensures project data integrity and documentation is accurate, timely and coordinated.

Tracks progress of each project against goals, objectives, approved budgets, approved timelines. Reports status and variances. Creates action plans to meet objectives, budget and schedule.

Implements change management routines to assess change requests, make recommendations, secure Client approvals, and issue change orders. Assesses change requests to determine impacts to scope, budget, schedule, quality and risk with management support.

Implements standard risk management routines with management support, to identify project risks, develop risk mitigation and contingency plans, and implement action plans to reduce or eliminate project risks.

Other duties as assigned.

SUPERVISORY RESPONSIBILITIES

No formal supervisory responsibilities in this position.

Manages 3rd party project delivery resources/team (typically smaller team). Responsible for tracking performance and motivating team members.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and EXPERIENCE

Bachelor's degree (BA/BS/BEng/BArch) from College or University and/or equivalent related experience.

Prior Project Management experience is preferred.

Strong understanding of construction documents and technical engineering documents

Construction Document Control / Document Management experience is preferred. Elaborate upon electronic archival systems used with construction drawings. Electrical and/or Mechanical construction document control experience is a strong plus

Experience in preparing and using computer spreadsheet tools to manage large amounts of data

CERTIFICATES and/or LICENSES

PMP (US and/or Canada) and LEED AP preferred.

COMMUNICATION SKILLS

Excellent written and verbal communication skills. Strong organizational and analytical skills. Ability to provide efficient, timely, reliable and courteous service to customers. Ability to effectively present information.

FINANCIAL KNOWLEDGE

Requires knowledge of financial terms and principles. Ability to calculate intermediate figures such as percentages, discounts, and/or commissions. Conducts basic financial analysis.

REASONING ABILITY

Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires intermediate analytical and quantitative skills.

OTHER SKILLS and ABILITIES

Intermediate skills with Microsoft Office Suite and Google Docs and Google Sheets. Ability to read and understand architectural drawings. Working knowledge in MS Project is helpful. Knowledge of leases, contracts, and construction practices preferred.

Working familiarity of AutoCAD or other construction CAD systems is helpful

Document management software

SCOPE OF RESPONSIBILITY

Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.

Equal Opportunity and Affirmative Action Employer Women/Minorities/Persons with Disabilities/US Veterans

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