AECOM Senior Admin Support in Fredericksburg, Virginia

Business Line Government

Position Title Senior Admin Support

United States of America - Virginia


Job Summary

AECOM is seeking a Management Support Specialist to provide support for a Marine Corps Systems Command contract.

Responsibilities may include:

  • Collaborate with Finance and PMs for Subcontractor invoice processing, Coversheet creation, Reconciliation, verification of funds through CostPoint queries, and submittal for payment.

  • Provide administrative leadership in the completion of contract tasks including responsibility for deliverables, cost tracking, and travel schedules.

  • Analyze requirements, interface with other professionals to generate program documentation such as plans, schedules, briefings, reports, correspondence, contracts/contract modifications, technical instructions/procedures and/or related material.

  • Maintain a MS Project Program Management Plan.

  • Maintain and update all travel schedules, ensuring availability of funding and receipt of appropriate travel approvals. Assist travelers with expense report creation/entry. Serve as manager proxy for expense review prior to approval.

  • Prepare various documents for team members requiring Common Access Cards (CAC) and or SYSTEM AUTHORIZATION ACCESS REQUEST (SAAR) accounts.

  • Prepare and or review final deliverable documents for submission.

  • Develop and maintain Contract Data Requirements Lists (CDRLs).

  • Coordination with PMs, AECOM employees, Subs, and the finance department to compile weekly, monthly and quarterly reports.

  • Support budget forecasting by collaborating with finance on budget projections, provide FMERs, attend weekly forecasting meeting, and manage and create Excel Forecasting tools.

  • Complete Procurement of Materials and Services, Sole Source Justification Forms, Purchase Requests.

  • Assist with Deltek timesheet completion and compliance and expense inquiries and issues.

  • General Program Management support to include drafting and tracking COR travel and material requests/approvals.

  • Supporting Finance by completing MIPRs, updating the MIPR tracking sheet, assistance with ROM instruction and reconciliation of invoices with the Government.

  • Support subcontracting function by handing Sub Capabilities Statement forms, Sole Source Justification Forms, Statements of Work, Sub Rational forms, CAC validation letters, and Sub Technical Evaluation form completion.

  • Support labor category mapping for AECOM and subcontractors by maintaining Excel labor mapping workbook and retaining resumes for all.

General office support, mail delivery (USPS, UPS, Fed Ex), set up of new employees with CUAR and AMEX forms, electronic filing, etc.

Minimum Requirements

Bachelor's Degree and 5 years of progressive related experience. Additional related experience may be substituted for education.

Strong working knowledge of Microsoft Office applications with expertise in MS Project and experience in Integrated Master Schedules. Strong organizational skills and ability to perform detail oriented work.

Position may require travel.

Must be able to obtain/maintain a Secret Security Clearance.

Preferred Qualifications

Excellent writing and communication skills and strong verbal and interpersonal skills. Self-starter who can work well independently with minimal supervision and broad direction. Proactive team player with excellent problem solving, analytical and interpersonal and technical writing skills and must be able to coordinate multiple tasks. Knowledge of program management. Experience with Marine Corps and/or tactical vehicles. Proven work experience with Federal Acquisition Regulations; Earned Value Management System; Costpoint and or related systems, and knowledge of Federal Travel Regulations Policy is desired

What We Offer

AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.

At AECOM, employee's safety and security are our top Safeguarding core value. All employees are expected to set the highest level of safety expectation in their work, display the highest level of safe behavior, and actively participate in AECOM's Safety For Life Program. SH&E is a part of our company culture and participation is required for all employees.

NOTICE TO THIRD PARTY AGENCIES: Please note that AECOM does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, AECOM will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, AECOM explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of AECOM.

Job Category Information Technology

Business Group Management Services Group (MS)

Country United States of America

Position Status Full-Time

Requisition/Vacancy No. 181629BR

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.