Aetna Executive Assistant in Hartford, Connecticut

Req ID: 51326BR

POSITION SUMMARY

Independently provide advanced, diversified and confidential administrative support requiring broad experience, skill and knowledge of organization operations, policies and practices. Initiates correspondence, resolves complex inquiries, coordinates complex meetings and travel arrangements. Coordinates manager's time commitments both internally and externally. Has authority to handle most issues in manager's absence.

Fundamental Components:

Manages workflow for incoming items to ensure that issues are directed to the appropriate area (particularly in Manager's absence)

Monitors status of delegated items to ensure closure

Majority of work involves confidential business material

Triages telephone calls ensuring that correct action is taken without direction from the Manager

Opens, reads, organizes, prioritizes and responds to mail or directs to appropriate area for response

Monitors status to ensure closure

Authorized to manage calendar, making all changes independently, for both internal and external executive time commitments

Manages daily calendar to ensure that priorities are accomplished and unplanned items are address appropriately

Organizes and maintains files of supervisor's correspondence, records etc. following up on pending matters

Develops and monitors budget for cost center(s)

Prepares complex budget reports

Leads special projects

Authorized to approve expenditures up to assigned dollar amount

In Manager's absence, has authority to handle most issues

Drafts correspondence for Manager's final approval

Adapts easily to quickly changing priorities

Handles responsibilities with a sense of urgency

Effectively uses office technology and finds ways to integrate technology to improve efficiency and effectiveness

BACKGROUND/EXPERIENCE desired:

5+ years executive administrative support experience; must be a super user of various relevant applications (MS Outlook, UltiPro, SharePoint, etc.) with an ability to learn about new apps and about changes to existing apps; Must be high capacity and have ability to work independently

EDUCATION

The highest level of education desired for candidates in this position is a Associate's degree or equivalent experience.

REQUIRED SKILLS

General Business/Maximizing Work Practices/ADVANCED

General Business/Applying Reasoned Judgment/ADVANCED

Service/Creating a Differentiated Service Experience/ADVANCED

DESIRED SKILLS

Service/Providing Solutions to Constituent Needs/ADVANCED

Technology/Leveraging Technology/FOUNDATION

General Business/Communicating for Impact/ADVANCED

ADDITIONAL JOB INFORMATION

We are pioneering the transformation of healthcare by partnering with our local markets to create the best possible member and provider experience. Our expertise in aligning market needs with network solutions, execution, and measurement, differentiates our support to providers, producing healthy outcomes that are the envy of the industry.

Our multidisciplinary team of experts provides and uses the most advanced tools, education, data and insights to effectively manage performance. Our programs engage strategic providers in improving the health of local communities while driving our top line growth.

With our passion for personal growth and innovation, we integrate Medicare and Commercial expertise to fuel Enterprise growth and shape the future of Value Based Solutions (VBS.) With trust, transparency, accessibility and timely communication, we personalize our relationships with local markets and providers to build a healthier world.

Aetna is about more than just doing a job. This is our opportunity to re-shape healthcare for America and across the globe. We are developing solutions to improve the quality and affordability of healthcare. What we do will benefit generations to come.

We care about each other, our customers and our communities. We are inspired to make a difference, and we are committed to integrity and excellence.

Together we will empower people to live healthier lives.

Aetna is an equal opportunity & affirmative action employer. All qualified applicants will receive consideration for employment regardless of personal characteristics or status. We take affirmative action to recruit, select and develop women, people of color, veterans and individuals with disabilities.

We are a company built on excellence. We have a culture that values growth, achievement and diversity and a workplace where your voice can be heard.

Benefit eligibility may vary by position. Click here to review the benefits associated with this position.

Aetna takes our candidate's data privacy seriously. At no time will any Aetna recruiter or employee request any financial or personal information (Social Security Number, Credit card information for direct deposit, etc.) from you via e-mail. Any requests for information will be discussed prior and will be conducted through a secure website provided by the recruiter. Should you be asked for such information, please notify us immediately.

Job Function: Office Support