Occidental Petroleum Administrative Assistant in Houston, Texas

Title: Administrative Assistant Location: United States-Texas-Houston Other Locations:


The HQ Production Operations Team has an opening for an administrative assistant position to support this strategic team. We are looking for an experienced, results-driven and motivated individual for this position.

Responsibilities will include but not limited to:

  • Provide high-level administrative support to VP of Production Engineering, VP of Field Operations, and direct reports of the VP’s of Field Operations/ Production Engineering

  • Provide administrative support to Society of Petroleum Engineers (SPE) President

  • Prepare, track & monitor extensive visa documentation for SPE President; Expedite critical documents accordingly

  • Manage meeting requests including creation/distribution of agenda, meeting logistics, reminders, consolidation of presentations, etc.

  • Preparation of reports, presentation materials and spreadsheets for management or Oxy board meetings utilizing Microsoft Word, Excel, PowerPoint software and MindManager software

  • Handle confidential information with discretion

  • Perform a full range of administrative duties including answering general phone calls, managing calendar/schedules, mail handling, coordinating travel arrangements (domestic & international), review/processing expense report statements

  • Generate and compile data into Excel utilizing formulas and advanced tools to manipulate and display data

  • Collaborate with various staff and departments to prepare special projects

  • Act as department timekeeper (OxyLink)

  • Create and modify department teamsites


Required Qualifications:

  • Minimum of 5 years professional administrative experience or related work experience

  • Advanced proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook)

  • Demonstrated ability to incorporate Excel and other data into presentations and reports

  • Strong interpersonal skills and excellent communication skills (verbal & written)

  • Self-starter with independent judgment to plan, prioritize and organize

  • Strong decision making and analytical skills

  • Ability to anticipate the need to help/step-in without being asked

  • Ability to handle and maintain confidentiality of company information

  • Attentive to detail and accuracy

  • Flexible with a positive approach in a fast paced environment

  • Ability to maintain confidentiality relative to work assignments

  • Able to work overtime as needed

Additional Desired Qualifications:

  • Experience with an oil & gas company

  • Experience supporting senior level management