IBM PMO Analyst in JAKARTA, Indonesia

Job Description

The resource will support the Project Management Office (PMO) for the Modernized e-File (MeF) program-wide PMO. Specific duties may include, but not be limited to:

  • Track and manage all Change Request activity related to the MeF program

  • Work side-by-side with MeF managers and team leads to obtain staffing estimates by functional team

  • Consolidate the inputs into a prescribed template for distribution to the customer

  • Collect program level inputs for incorporation into the IRS Integrated Master Schedule

  • Assist the MeF Training Coordinator with scheduling and reporting mandatory project, company, and client training

  • Maintain and update the MeF staffing plan as necessary

  • May involve writing specific training materials

  • Will require coordination with, and reporting to, the customer regularly

  • Manage all staffing related activities including: Creation of staffing requisitions; interfacing with IBM HR/recruiting, IBM Procurement, and Subcontractor management personnel; track incoming internal and external candidates; obtain and relay feedback for all candidates in a timely manner; process all subcontractor approval requests through the appropriate IBM executive channels; manage all subcontractor related activities including; creation of purchase requisitions in BOND; reconciling subcontractor invoices against existing hours/funding in the purchase orders and ensuring that appropriate action is taken for any line items that require additional funding; facilitate the creation of PCLAIM profiles and other prerequisites in the IBM systems that are needed for onboarding subcontractor personnel

Required Technical and Professional Expertise

  • The candidate must have at least 5 years prior work experience in a PMO or project management role and must be able to demonstrate relevant experience using the following skills

  • Organization, analysis, problem solving and planning – 5 yrs

  • Very strong attention to detail

  • Mindset towards constant improvement and utilizing automation to simplify repeating processes

  • Strong Verbal and Written Communication skills

  • Excellent facilitation skills

  • Working knowledge of user applications such as Microsoft products (Word, Excel, Project, PowerPoint), and Outlook – 5 years

  • Experience with data management planning, data entry, and reporting – 5 yrs

  • Ability to work autonomously and with personnel with diverse backgrounds and learning styles

  • Must possess the ability to work under pressure to meet critical deadlines

  • Must be flexible in response to changing program priorities

Preferred Tech and Prof Experience