Lead Associate, Vice President and Head of Data-USA - Massachusetts - Cambridge
Lead Associate, Vice President and Head of Data, AI & Genome Sciences
The Lead Associate position supports the Vice President and Head of Data, AI & Genome Sciences. The position will be based in Cambridge, MA at the newly expanded Merck Cambridge site in the heart of Kendall Square.
The primary activities of the Lead Associate position include and are not limited to the following:
Coordinate and perform general administrative assistant/clerical duties for the VP and direct reports and manage multiple tasks while understanding the project principles and technical skills related to own work assignments. Work priorities and activities are performed with little supervision.
Prepare, process, and reconcile expense reports and disbursement vouchers, as needed.
Monitor email and correspondence to keep apprised of current issues, responding as appropriate, and providing reminders to supervisor for the many document reviews that are required.
Coordinate executive communications, including taking calls, responding to emails and interfacing with internal/external global stakeholders.
Manage the scheduling and prioritization of meetings and appointments.
Schedule travel and create travel itineraries.
Support department procurement needs including purchase orders, invoice payment and expense tracking.
Coordinate agendas and membership for committees that the VP chairs.
Coordinate content, agendas and meeting planning for VP Leadership and full team meetings.
Coordinate administrative assistant workload and monthly administrative team meetings.
Coordinate special projects and events within the division/department.
Cover for other administrative assistants as needed.
Uphold a strict level of confidentiality.
The primary skill sets of the Lead Associate position include and are not limited to the following:
Analytical ability to understand the project principles and technical skills related to work assignments.
Proactive problem-solving skill and creativity in order to coordinate and effectively perform multiple tasks and prioritize a large number of simultaneous assignments.
Extraordinary attention to detail, independent judgment and the ability to execute work priorities and activities with little supervision.
Ability to interact professionally with internal and external clients both onsite and remotely to maintain workflow.
Communication skills and professionalism must be at a level to effectively interact with Company executives across the enterprise.
Education Minimum Requirement:
High School Diploma
Required Experience and Skills:
Minimum of 8 years Administrative Assistant experience
Experience supporting Executives
Advanced computer skills using (MS Outlook, Word, Excel, Power Point) and operation of other peripheral devices
Demonstrated experience scheduling and coordinating complex, multi-leg domestic and international travel.
Experience processing Visa/Passport Applications
SAP/Concur or related system experience processing Expense Reports, Purchase Orders, Payment Requests. Vendor Add Forms, as well as running reports
Event Planning/Coordination experience
Outstanding communication and people skills
High degree of professionalism and sound judgment
Most be willing to travel to Boston location as needed
We are a research-driven biopharmaceutical company. Our mission is built on the simple premise that if we “follow the science” that great medicines can make a significant impact to our world. We believe that a research-driven enterprise dedicated to world-class science can succeed by inventing medicine and vaccine innovations that make a difference for patients across the globe.
Who we are …
We are known as Merck & Co., Inc., Rahway, New Jersey, USA in the United States and Canada and MSD everywhere else. For more than a century, we have been inventing for life, bringing forward medicines and vaccines for many of the world's most challenging diseases. Today, our company continues to be at the forefront of research to deliver innovative health solutions and advance the prevention and treatment of diseases that threaten people and animals around the world.
What we look for …
Imagine getting up in the morning for a job as important as helping to save and improve lives around the world. Here, you have that opportunity. You can put your empathy, creativity, digital mastery, or scientific genius to work in collaboration with a diverse group of colleagues who pursue and bring hope to countless people who are battling some of the most challenging diseases of our time. Our team is constantly evolving, so if you are among the intellectually curious, join us—and start making your impact today.
NOTICE FOR INTERNAL APPLICANTS
In accordance with Managers' Policy - Job Posting and Employee Placement, all employees subject to this policy are required to have a minimum of twelve (12) months of service in current position prior to applying for open positions.
If you have been offered a separation benefits package, but have not yet reached your separation date and are offered a position within the salary and geographical parameters as set forth in the Summary Plan Description (SPD) of your separation package, then you are no longer eligible for your separation benefits package. To discuss in more detail, please contact your HRBP or Talent Acquisition Advisor.
Employees working in roles that the Company determines require routine collaboration with external stakeholders, such as customer-facing commercial, or research-based roles, will be expected to comply not only with Company policy but also with policies established by such external stakeholders (for example, a requirement to be vaccinated against COVID-19 in order to access a facility or meet with stakeholders). Please understand that, as permitted by applicable law, if you have not been vaccinated against COVID-19 and an essential function of your job is to call on external stakeholders who require vaccination to enter their premises or engage in face-to-face meetings, then your employment may pose an undue burden to business operations, in which case you may not be offered employment, or your employment could be terminated. Please also note that, where permitted by applicable law, the Company reserves the right to require COVID-19 vaccinations for positions, such as in Global Employee Health, where the Company determines in its discretion that the nature of the role presents an increased risk of disease transmission.
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Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.
Flexible Work Arrangements:Not Specified
Shift:1st - Day
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