Corporate Subcontracts Manager

Job Summary

The Corporate Subcontracts Manager is responsible for acquisition strategy, planning and managing of procurements & subcontracts to include solicitation, source selection, negotiation, subcontract placement, supplier performance management, and subcontract closeout in accordance with customer requirements, government regulations, and company policies & procedures.

Principal Accountabilities

(Typical duties include the following, although specific duties vary by assignment or contract.)

• Develops and Coordinates Subcontract documents with Operations and Contracts ensuring continuity with the requirements
• Assists Programs in the development of procurement strategies including development of clear, concise, actionable Statement of Work (SOW) or Statement of Requirements (SOR)
• Conducts the supplier subcontract selection process, performs costs/price analysis and conducts terms & conditions negotiations on all subcontract types to include Fixed Price and Time & Material Subcontracts
• Develops and executes negotiation plans & strategies
• In coordination with Contracts interprets terms and conditions and determining appropriate prime contract flow down clauses
• Support as required Programs in negotiations with the USG for changes, Request Equitable Adjustments (REA), and Task Orders
• Manages and Negotiate modifications and change orders and all other aspects of day-to-day subcontract administration
• Prepares compliant procurement packages including the development of concise Justifications of Award to support government audits and to maintain an approved purchasing system
• Prepares and submits Administrative Contract Officer (ACO) Consent Packages to Program requirements
• Assist Business Development in proposal preparation, pricing activities and strategies with multiple departments to deliver winning strategies
• Supports supplier relationships including supplier communications, performance measurement and supporting subcontractor performance improvement efforts if required
• In coordination with Program Management and Contracts develop and issue Corrective Action Request (CAR), Letter of Concern (LOC) and Cure Notices
• Effectively assesses supplier’s compliance to the subcontract and change orders, identify areas of potential non-compliance and other issues that could have an adverse impact to the company
• Track and monitor supplier progress, initiating the supplier subcontract agreement close-out process and Close-out Checklist and may participate in claim and dispute resolution while ensuring compliance with Government audits
• Perform other duties as requested by upper level management

Knowledge & Skills

• Demonstrates problem solving, networking and interpersonal skills with the ability to develop productive working relationships with others
• Familiar with project management in planning, launching and executing projects
• Ability to negotiate terms and conditions and pricing
• Strong oral and written communications skills with an ability to communicate with a wide variety of levels and positions within the organization including Director and VP-level
• Knowledge of procurement and supplier management
• Advance knowledge of the Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation Supplement (DFARS) and related federal and state legislation and regulations
• Knowledge of lease agreements, contractual terms and conditions and how to mitigate risk
• Ability to handle multiple tasks and meet deadlines
• Ability to work independently and in a team environment
• Experience and understanding of Subcontract Management best practices and techniques
• Proficient in Microsoft applications (Outlook, PowerPoint, Word, Excel, SharePoint)
• Additional knowledge/skills may be required by contract or assignment
• Train and Mentor all levels of employees to foster clear understanding of Procurement standards and practices

Experience & Education

Exp

• Experience & Education

  • Minimum of eight (6) years’ experience in contract/subcontract administration with a bachelor’s degree in associated field; ten (8) years’ experience without a bachelor’s degree
  • Bachelor’s Degree in Purchasing, Business Administration or related field preferre
  • CPM, CFCM or equivalent preferred

• CONUS: Generally works in normal office environment, yet may be required to travel domestically and internationally on short notice, to austere environments, under harsh living conditions.