Administrative Assistant

Job Description

New hires in office-based roles in the US & Puerto Rico will be required, subject to applicable law, to demonstrate that they have been fully vaccinated for COVID-19 or qualify for a medical or religious exemption to this vaccination requirement that can be accommodated without an undue burden to the operation. However, subject to applicable law, employees working in roles that the Company determines require routine collaboration with external stakeholders, such as employees in health services, customer facing commercial, or research based roles, will be required to be fully vaccinated as a condition of employment.

The greatest inventions would not be brought to market without the right project management and administrative support. Woven into every part of the organization, our Administrative teams makes sure our concepts become reality.

Position Description: Senior Secretary

Duties & Responsibilities include:

• Perform the function of a confidential Admin for all departmental business and reports directly to the Department AD.

• Act as the departmental liaison for all visitors, contractors, vendors, etc.

• Coordination and management of calendars, meetings, and schedules.

• Maintain inventory, ordering all necessary supplies, equipment, and uniforms for the department.

• Input purchase orders, invoice tracking, receive deliveries.

• Assist in training coordination, development of presentations and metrics for review.

• Coordination and preparation of travel arrangements, expense reports, approval, and payment of invoices; prepares requisite materials. Database updating and data entry in all department systems.

• Organize and participates in regular department meetings and functions. Expected to help prepare for many of these meetings and coordinates/distribute/track follow-up items from meetings.

• Provide general administrative support such as answering phones, mailing, filing, photocopying, setting up meetings and interviews. Create efficient office procedures, filing systems, reports and record keeping methods, as necessary.

• Maintains regular and effective communication with manager and supervisors.

• Works with time sensitive and confidential information.

• Assist with the Lenel Access and Badging Program.

• Manage Lost/Found, Camera Pass and Lock programs.

• Assist with managing the Long Term and Medical Drive-in programs.

• Track Vacation times for all department employees.

• Manage Verizon account and payments.

• Maintain a strict work schedule for yourself and the department.

• Perform all required training (My Learning, Safe by Choice, etc.) and follow up work.

Position Qualifications:

Education Minimum Requirement:

• High School Diploma or equivalent.

Required Experience and Skills:

• Microsoft office proficiency, attention to detail and excellent interpersonal skills.

• Excellence in grammatical skills, formatting of documents and communications.

• Will be required to undergo a security background check for department employment.

• Must maintain a high level of confidentiality.

• Experience managing projects.

• Active listening skills with the ability to understand other perspectives, needs, or expectations

• Proactive in ensuring timely follow through to customer inquiries or business needs, while at the same time adding value.

• Focus on delivering results while striving to continually improving performance.

• Must have COVID Vaccination or HR approved exemption.

• Minimum of five (5) years related experience in a corporate environment.

Preferred Experience and Skills:

• Understanding of Security and Emergency Services and their associated systems/software.

• Prior confidential position experience.

• Higher education is preferred but not required.

Our Support Functions deliver services and make recommendations about ways to enhance our workplace and the culture of our organization. Our Support Functions include HR, Finance, Information Technology, Legal, Procurement, Administration, Facilities and Security.

Who we are …

We are known as Merck & Co., Inc., Kenilworth, New Jersey, USA in the United States and Canada and MSD everywhere else. For more than a century, we have been inventing for life, bringing forward medicines and vaccines for many of the world's most challenging diseases. Today, our company continues to be at the forefront of research to deliver innovative health solutions and advance the prevention and treatment of diseases that threaten people and animals around the world.

What we look for …

Imagine getting up in the morning for a job as important as helping to save and improve lives around the world. Here, you have that opportunity. You can put your empathy, creativity, digital mastery, or scientific genius to work in collaboration with a diverse group of colleagues who pursue and bring hope to countless people who are battling some of the most challenging diseases of our time. Our team is constantly evolving, so if you are among the intellectually curious, join us—and start making your impact today.

NOTICE FOR INTERNAL APPLICANTS

In accordance with Managers' Policy - Job Posting and Employee Placement, all employees subject to this policy are required to have a minimum of twelve (12) months of service in current position prior to applying for open positions.

If you have been offered a separation benefits package, but have not yet reached your separation date and are offered a position within the salary and geographical parameters as set forth in the Summary Plan Description (SPD) of your separation package, then you are no longer eligible for your separation benefits package. To discuss in more detail, please contact your HRBP or Talent Acquisition Advisor.

We are proud to be a company that embraces the value of bringing diverse, talented, and committed people together. The fastest way to breakthrough innovation is when diverse ideas come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively. We are an equal opportunity employer, committed to fostering an inclusive and diverse workplace.

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Residents of Colorado

Click here to request this role’s pay range.

New hires in office-based roles in the US & Puerto Rico will be required, subject to applicable law, to demonstrate that they have been fully vaccinated for COVID-19 or qualify for a medical or religious exemption to this vaccination requirement that can be accommodated without an undue burden to the operation. However, subject to applicable law, employees working in roles that the Company determines require routine collaboration with external stakeholders, such as employees in health services, customer facing commercial, or research based roles, will be required to be fully vaccinated as a condition of employment.

Current Employees apply HERE

Current Contingent Workers apply HERE

US and Puerto Rico Residents Only:

Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here if you need an accommodation during the application or hiring process.

For more information about personal rights under Equal Employment Opportunity, visit:

EEOC Poster

EEOC GINA Supplement​

OFCCP EEO Supplement

Pay Transparency Nondiscrimination

We are proud to be a company that embraces the value of bringing diverse, talented, and committed people together. The fastest way to breakthrough innovation is when diverse ideas come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively. We are an equal opportunity employer, committed to fostering an inclusive and diverse workplace.

Residents of Colorado:

Click here to request this role’s pay range.

Search Firm Representatives Please Read Carefully
Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Employee Status:

Relocation:

VISA Sponsorship:

Travel Requirements:

Flexible Work Arrangements:

Shift:

Valid Driving License:

Hazardous Material(s):

Number of Openings:

Requisition ID:R176063