Senior Administrative Assistant

Novartis protects 750 million patients and employs more than 100,000 employees in over 140 countries.<br><br>Join Global Discovery Chemistry, a group driven to discover innovative medicines that change the lives of patients around the globe. <br><br>Job Purpose<br>We are searching for an enthusiastic administrative assistant who is interested in joining a dynamic, close-working team to support the department of Global Discovery Chemistry (GDC). <br><br>The successful candidate will work effectively in a flexible team environment, build operational relationships both in and outside the group, and have a desire to learn a complex global organization. Follow through on a wide range of tasks with minimal supervision, prioritizing responsibilities and communicating timelines while also acting as the point person for ad-hoc requests across all areas of responsibility. The candidate will interact will all levels of management throughout the organization with tact, diplomacy, and discretion. <br><br>Major Accountabilities<br>Responsibilities will include (but are not limited to):<br><br>• Coordinating Domestic and International meetings and travel.<br>• Preparing meeting materials/arrangements.<br>• Managing systems and databases; completing data analysis.<br>• Coordinating presentations.<br>• Maintaining daily calendars and other schedules as necessary.<br>• Receiving visitors and telephone calls and answering routine questions related to the department.<br><br>While Novartis does not require vaccination at this time, for certain Novartis sites in the US all associates and candidates may be required to either upload an image of their COVID-19 vaccine card demonstrating proof of full vaccination for COVID-19 (or other similar evidence of vaccination) or proof of a negative COVID-19 test taken by the associate or candidate within the past seven days to enter any of our sites and/or customer office or healthcare facility, as well as prior to participating in other work related off-site meetings. Employees working in customer-facing roles must adhere to and comply with customers’ (such as hospitals, physician offices, etc.) credentialing guidelines, which may require vaccination. As required by applicable law, Novartis will consider requests for reasonable accommodation for those unable to be vaccinated. This requirement is subject to applicable state and local laws and may not be applicable to employees working in certain jurisdictions. Please send accommodation requests to Eh.occupationalhealth@novartis.com.<br><br>[#video#https://www.youtube.com/watch?v=ggbnzRY9z8w{#400,300#}#/video#]