Senior Administrative Assistant - San Jose

Do you pride yourself on being extremely organized? Do friends and colleagues compliment you on your communication skills? Are you seeking responsibility for owning projects and deliverables that are critical to the success of business?

Work you'll do

The Senior Administrative Assistant provides administrative support services for five or more Partners, Principals, and Managing Directors (PPMDs) from various functions of Deloitte. While the nature of the job responsibilities will remain primarily administrative, they may differ based on the requirements of each client being served. This position requires a high level of confidentiality and discretion in communications, strong professional and ethical standards, the ability to manage multiple relationships both internally across the firm and externally with clients, excellent time and project management skills, and ability to understand and adapt to the clients business needs. An advanced proficiency level of administrative skills including communication and computing is required. This position will require flexibility around overtime.

• Provide administrative support for internal clients (such as partners and managing directors of the firm).
• Coordinate meetings and conferences and may attend department meetings and prepare minutes as directed.
• Arrange essential mail, both paper and electronic, to help expedite client actions and achieve deadlines.
• Prepare professional business communication documents including memos, letters, invoices and emails with some direction from the customer.
• Arrange international and domestic travel under guidance from the client in accordance with firm policy.
• Coordinate and organize logistics for external functions including meetings, conferences, entertainment, receptions and dinner arrangements with minimal direction from the client.
• Develop and maintain an efficient filing system for the management of customer needs and requirements, including classified and confidential files.

• 5-10 years' work experience as an administrative assistant supporting executives
• Excellent computer skills - MS Word, Excel, PowerPoint, Outlook
• Ability to anticipate problems and take initiative
• Ability to prioritize and multi-task - great time management
• Ability to work well in a team environment
• Must have the flexibility to work overtime as required
• Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future

• College Degree