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Job Details

UnitedHealth Group

Senior Administrative Assistant - Irvine, CA (107451399)

Clerical and Administrative

Administrative Assistant



Irvine, California, United States

Combine two of the fastest-growing fields on the planet with a culture of performance, collaboration and opportunity and this is what you get. Leading edge technology in an industry that's improving the lives of millions. Here, innovation isn't about another gadget, it's about making health care data available wherever and whenever people need it, safely and reliably. There's no room for error. Join us and start doing your life's best work.(sm)

This role is part of an administrative team that supports the Leadership Team, including the President and potentially other business leaders. Expectations for this position include traditional executive support functions, including maintaining calendars and setting up meetings, preparing meeting materials and ordering refreshments, making travel arrangements, professionally interacting with outside executives and visitors, filing expense reports, and coordinating building and equipment maintenance. This position will support multiple executives at the director level and above.

Incumbents are regularly responsible for dealing professionally with confidential information while performing several aspects of assigned work. Specific tasks may also include creating PowerPoint presentations for the President, updating and printing spreadsheets, taking and distributing meeting minutes, following up on the completion of meeting-related action items, interfacing with facilities, mail, and IT helpdesk staff as needed, and otherwise meeting the professional administrative needs of those they support.

Primary Responsibilities:

  • Extensive work experience within executive assistant function
  • Work is frequently completed without established procedures
  • Will apply knowledge/skills to a range of moderately complex activities. As such, expected to work independently and take responsibility for completing various tasks
  • Will act as a resource for others. Proactively identifies solutions to non-standard requests
  • May coordinate other activities
  • Demonstrates great depth of knowledge/skills in own function becoming Subject Matter Expert
  • Work is frequently completed without established procedures
  • Solves moderately complex problems on own but works with team to solve complex problems
  • Plans, prioritizes, organizes, and completes work to meet established objectives

You’ll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

Required Qualifications:

  • High school education or equivalent experience
  • 5+ years of experience in the following areas:
    • Administrative Assistant
    • Executive Assistant or Administrative support professional
    • Customer Service in a professional office environment
  • Intermediate proficiency with Word, Excel, PowerPoint, Microsoft Outlook, and online research
  • Experience managing tasks and action items associated with meetings to include creating agendas and taking minutes
  • Full COVID-19 vaccination is an essential requirement of this role. Candidates located in states that mandate COVID-19 booster doses must also comply with those state requirements. UnitedHealth Group will adhere to all federal, state and local regulations as well as all client requirements and will obtain necessary proof of vaccination, and boosters when applicable, prior to employment to ensure compliance

Preferred Qualifications:

  • College Degree
  • Experience doing multiple tasks
  • Project Management experience
  • Ability to prioritize effectively and work independently
  • Positive attitude and a team player – work and collaborate with all employees
  • Ability to interact with multiple levels of management including, clients and vendors
  • Individually identifies and resolves problems effectively and in a timely manner
  • Excellent people and communication skills

To protect the health and safety of our workforce, patients and communities we serve, UnitedHealth Group and its affiliate companies require all employees to disclose COVID-19 vaccination status prior to beginning employment. In addition, some roles and locations require full COVID-19 vaccination, including boosters, as an essential job function. UnitedHealth Group adheres to all federal, state and local COVID-19 vaccination regulations as well as all client COVID-19 vaccination requirements and will obtain the necessary information from candidates prior to employment to ensure compliance. Candidates must be able to perform all essential job functions with or without reasonable accommodation. Failure to meet the vaccination requirement may result in rescission of an employment offer or termination of employment

Careers with Optum. Here's the idea. We built an entire organization around one giant objective; make health care work better for everyone. So when it comes to how we use the world's large accumulation of health-related information, or guide health and lifestyle choices or manage pharmacy benefits for millions, our first goal is to leap beyond the status quo and uncover new ways to serve. Optum, part of the UnitedHealth Group family of businesses, brings together some of the greatest minds and most advanced ideas on where health care has to go in order to reach its fullest potential. For you, that means working on high performance teams against sophisticated challenges that matter. Optum, incredible ideas in one incredible company and a singular opportunity to do your life's best work.(sm)

Diversity creates a healthier atmosphere: UnitedHealth Group is an Equal Employment Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.

UnitedHealth Group is a drug-free workplace. Candidates are required to pass a drug test before beginning employment.