Senior Administrative Associate (R1559360-en-us)
At Bristol Myers Squibb, we are inspired by a single vision – transforming patients’ lives through science. In oncology, hematology, immunology and cardiovascular disease – and one of the most diverse and promising pipelines in the industry – each of our passionate colleagues contribute to innovations that drive meaningful change. We bring a human touch to every treatment we pioneer. Join us and make a difference.
The Senior Administrative Associate position provides administrative support for Devens Biologics manufacturing organizations. As a part of these teams, this role performs highly diverse administrative and project-focused duties supporting both our on-site essential and hybrid workforces. This position will routinely be exposed to high- level contacts and product-related information, necessitating the use of discretion, judgment, and keen attention to detail. The candidate must have proven skills in prioritizing and simplification, as well as the ability to remain poised and focused in a fast-paced, dynamic working environment.
Responsibilities (include, but are not limited to):
Provide departmental administrative leadership and peerless support to those leaders by:
Managing complex calendars daily
Handling correspondence that is sensitive and business confidential
Preparing materials for key departmental and campus meetings and events, with follow up
Developing and maintaining communication standards, templates, and dashboards
Coordinating travel, campus visits & tours
Maintain and organize internal departmental and site operations, executing tasks such as:
Ordering and managing supplies
Entering and processing check requests and/or purchase orders via SAP, ARIBA, and other tools
Routinely coordinating multi-step on-boarding and off-boarding activities for employees
Processing expense reports
Performing general administrative duties
Initiating facility service requests
Developing and/or sustaining departmental digital collaboration tools - Sharepoint, OneNote, MS Teams
Collaborate with other campus-based administrative professionals to coordinate campus-wide events, share best practices, support during absences, and serve as source of expertise
Around the world, we are passionate about making an impact on the lives of patients with serious diseases. Empowered to apply our individual talents and diverse perspectives in an inclusive culture, our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues.
Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives.
Physical presence at the BMS worksite or physical presence in the field is an essential job function of this role which the Company deems critical to collaboration, innovation, productivity, employee well-being and engagement, and enhances the Company culture.
To protect the safety of our workforce, customers, patients and communities, the policy of the Company requires all employees and workers in the U.S. and Puerto Rico to be fully vaccinated against COVID-19, unless they have received an exception based on an approved request for a medical or religious reasonable accommodation. Therefore, all BMS applicants seeking a role located in the U.S. and Puerto Rico must confirm that they have already received or are willing to receive the full COVID-19 vaccination by their start date as a qualification of the role and condition of employment. This requirement is subject to state and local law restrictions and may not be applicable to employees working in certain jurisdictions such as Montana. This requirement is also subject to discussions with collective bargaining representatives in the U.S.
Our company is committed to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace adjustments and ongoing support in their roles. Applicants can request an approval of accommodation prior to accepting a job offer. If you require reasonable accommodation in completing this application or if you are applying to a role based in the U.S. or Puerto Rico and you believe that you are unable to receive a COVID-19 vaccine due to a medical condition or sincerely held religious belief, during or any part of the recruitment process, please direct your inquiries to firstname.lastname@example.org. Visit careers.bms.com/eeo-accessibility to access our complete Equal Employment Opportunity statement.
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