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Job Details

Merck & Co, Inc

Sr. Associate, Administrative Services ( MERCUSR187369ENUS)

Clerical and Administrative

Administrative Assistant



West Point, Pennsylvania, United States

Job Description

Responsibilities include, but are not limited:

  • Partner across the different internal and external organizations to assist and help ensure Preclinical Development Strategic Operations and Preclinical Development Outsourcing needs are met, including providing assistance in terms of troubleshooting issues, processes, or procedures, adhere to all compliance and policy requirements of the company.
  • In collaboration with and under limited supervision of manager, supporting the leadership teams in the administration of various processes, special projects, headcount, budgeting, and other projects in accordance with established standard operating procedures for the Company, Division, and department.
  • Managing the calendar, including appointments, meetings, conferences, and travel arrangements for the PCD SO and PCD OS leads.
  • Manage team sites, electronic files, and other data in a systematic way and detailed way for enduring use.
  • Preparing, processing, and reconciling expense reports, purchase orders, and payment requests, as needed. Leading the work of tracking budgets and costs.
  • High attention to detail, prioritization of work, and management of deliverables and follow-ups with little supervision.
  • Creating and distributing confidential correspondence and reports.
  • Responding effectively and in a timely manner to numerous stakeholders to answer questions and direct people to the right resource to resolve problems.
  • Represent the Preclinical Development Strategic Operations and Preclinical Development Outsourcing teams to internal and external stakeholders, partner across the organization as needed to meet objectives.
  • Maintaining appropriate filing system to provide prompt retrieval of all reports, correspondence, and other materials while maintaining compliance related to company retention schedules and legal holds.

Minimum required education:

  • Required: High School Diploma or equivalent
  • Preferred: Advanced education or certifications (e.g. Associate’s Degree, Certified Administrative Professional, Project Management Professional Certification)

Required Experience and Skills:

  • Minimum seven (7) years administrative experience
  • Exceptional level of administrative, organizational, planning and follow-up skills with demonstrated accuracy.
  • Ability to handle highly sensitive information with discretion and confidentiality (this will be critical to the position).
  • Advanced computer skills (Excel, Power Point, MS Word, etc.) and operation of other related programs, including advanced knowledge of SAP and other company systems. Preparing sophisticated PowerPoint presentations and complex Excel spreadsheets. Ability to prepare and assist with elaborate PowerPoint presentations and manipulate/ work with advanced Excel spreadsheets.
  • Demonstrated experience coordinating/scheduling multi-leg domestic and international trips requiring the processing of visas/passports.
  • Exceptional interpersonal skills and the ability to manage relationships with internal and external parties are essential, including displaying flexibility and sensitivity with others across other geographies, languages, and cultures.
  • Must be able to work under pressure and handle multiple tasks, as well as demonstrating accuracy, attention to detail, the ability to exercise initiative, flexibility, tact and good judgment, be diligent and proactive in anticipating needs, and maintain a high level of confidentiality.
  • Effective business communications - both written and oral to interact with company executives, managers and employees.
  • The person must be able to work independently and be a "self-starter" with the ability to prioritize.
  • Ability to problem solve through investigation and solution identification.

Preferred Experience and Skills:

  • Strong working knowledge of our company, its policies and procedures, and familiarity with the various divisions and functions.
  • Experience in our research and development division with five (5) years’ experience supporting a senior executive.
  • Project management experience.

We are a research-driven biopharmaceutical company. Our mission is built on the simple premise that if we “follow the science” that great medicines can make a significant impact to our world. We believe that a research-driven enterprise dedicated to world-class science can succeed by inventing medicine and vaccine innovations that make a difference for patients across the globe.

Who we are …

We are known as Merck & Co., Inc., Rahway, New Jersey, USA in the United States and Canada and MSD everywhere else. For more than a century, we have been inventing for life, bringing forward medicines and vaccines for many of the world's most challenging diseases. Today, our company continues to be at the forefront of research to deliver innovative health solutions and advance the prevention and treatment of diseases that threaten people and animals around the world.

What we look for …

Imagine getting up in the morning for a job as important as helping to save and improve lives around the world. Here, you have that opportunity. You can put your empathy, creativity, digital mastery, or scientific genius to work in collaboration with a diverse group of colleagues who pursue and bring hope to countless people who are battling some of the most challenging diseases of our time. Our team is constantly evolving, so if you are among the intellectually curious, join us—and start making your impact today.


In accordance with Managers' Policy - Job Posting and Employee Placement, all employees subject to this policy are required to have a minimum of twelve (12) months of service in current position prior to applying for open positions.

If you have been offered a separation benefits package, but have not yet reached your separation date and are offered a position within the salary and geographical parameters as set forth in the Summary Plan Description (SPD) of your separation package, then you are no longer eligible for your separation benefits package. To discuss in more detail, please contact your HRBP or Talent Acquisition Advisor.

Residents of Colorado

Click here to request this role’s pay range.

New hires in office-based roles in the US & Puerto Rico will be required, subject to applicable law, to demonstrate that they have been fully vaccinated for COVID-19 or qualify for a medical or religious exemption to this vaccination requirement that can be accommodated without an undue burden to the operation. However, subject to applicable law, employees working in roles that the Company determines require routine collaboration with external stakeholders, such as employees in health services, customer facing commercial, or research based roles, will be required to be fully vaccinated as a condition of employment.

Current Employees apply HERE

Current Contingent Workers apply HERE

US and Puerto Rico Residents Only:

Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here if you need an accommodation during the application or hiring process.

For more information about personal rights under Equal Employment Opportunity, visit:

EEOC Poster

EEOC GINA Supplement​

OFCCP EEO Supplement

Pay Transparency Nondiscrimination

We are proud to be a company that embraces the value of bringing diverse, talented, and committed people together. The fastest way to breakthrough innovation is when diverse ideas come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively. We are an equal opportunity employer, committed to fostering an inclusive and diverse workplace.

Search Firm Representatives Please Read Carefully
Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Employee Status:



No relocation

VISA Sponsorship:

Travel Requirements:

Flexible Work Arrangements:


Valid Driving License:

Hazardous Material(s):

Number of Openings:


Requisition ID:R187369