Administrative Assistant / Team Support
Under the supervision of Director(s)/Manager(s), this role performs clerical, administrative, and related duties.
EQUIPMENT FOR EXAMPLE BUT NOT LIMITED TO:
Fax, copier, printer, computer, MVX, teleconference/video equipment, shredder, delivery services, scanner
PRIMARY DUTIES / RESPONSIBILITIES:
Responsible for fundamental administrative/clerical duties requiring analytical ability, independent judgment and problem-solving skills
Review priorities with management as necessary
Responsible for mail distribution and collection, phone coverage, copying, scanning, and basic expense reports and/or routine financial disbursements
Requires basic knowledge of Company policies and practices
Apply knowledge and understanding of standard operating procedures for the organization and Division, as well as, specialized terminology commensurate with the position
Interact with internal and external clients
Transcribe, record, assemble, track, verify, and maintain accuracy of data/electronic records and spreadsheets
Coordinate regular travel arrangements, basic domestic and international
Write or answer routine correspondence as directed; i.e., form letters with mail merge
Maintain daily calendars, i.e., meeting scheduling (internal and external meetings), teleconferencing, video conferencing, accepting on behalf of management
Ensure accuracy (i.e., proofreading, grammar)
Maintain databases, general and department or Division specific applications
Regularly perform independent basic research via basic Internet and Intranet searches used to prepare analysis, presentations, and reports
Use EZ Buy (order departmental supplies); COMET, prepare routine disbursements, follow up on invoices
Occasionally travel in the position
Support the HR hiring process in filling open positions on the team
Assist with special projects and other duties as assigned by the department as needed
Perform other work as assigned, including work within your classification throughout the bargaining unit
Assist in HtR and Workday tasks as needed
High School Diploma
EXPERIENCE / SKILLS:
Minimum of 1-3 years of administrative experience or equivalent
Word processing software (e.g., Microsoft Word)
Email/calendar/scheduling software (e.g., Microsoft Outlook)
Presentation software (e.g., Microsoft PowerPoint)
Spreadsheet software (e.g., Microsoft Excel)
Our Human Health Division maintains a “patient first, profits later” ideology. The organization is comprised of sales, marketing, market access, digital analytics and commercial professionals who are passionate about their role in bringing our medicines to our customers worldwide.
Who we are …
We are known as Merck & Co., Inc., Rahway, New Jersey, USA in the United States and Canada and MSD everywhere else. For more than a century, we have been inventing for life, bringing forward medicines and vaccines for many of the world's most challenging diseases. Today, our company continues to be at the forefront of research to deliver innovative health solutions and advance the prevention and treatment of diseases that threaten people and animals around the world.
What we look for …
Imagine getting up in the morning for a job as important as helping to save and improve lives around the world. Here, you have that opportunity. You can put your empathy, creativity, digital mastery, or scientific genius to work in collaboration with a diverse group of colleagues who pursue and bring hope to countless people who are battling some of the most challenging diseases of our time. Our team is constantly evolving, so if you are among the intellectually curious, join us—and start making your impact today.
NOTICE FOR INTERNAL APPLICANTS
In accordance with Managers' Policy - Job Posting and Employee Placement, all employees subject to this policy are required to have a minimum of twelve (12) months of service in current position prior to applying for open positions.
If you have been offered a separation benefits package, but have not yet reached your separation date and are offered a position within the salary and geographical parameters as set forth in the Summary Plan Description (SPD) of your separation package, then you are no longer eligible for your separation benefits package. To discuss in more detail, please contact your HRBP or Talent Acquisition Advisor.
For positions located in the United States and Puerto Rico – Subject to applicable law, all new hires (including internal transfers) must demonstrate that they are fully vaccinated against COVID-19 or that they qualify for a medical or religious exemption to this vaccination requirement. New hires (including internal transfers) to a position that, as determined by the Company, requires routine collaboration with external stakeholders (such as roles in health services or customer-facing commercial or research-based roles) (“Customer-Facing Role”) who are not vaccinated must qualify for a medical or religious exemption and be in a position that the Company determines can accommodate unvaccinated employees without causing an undue burden to business operations. If, following dialog with the candidate as appropriate, it is determined that the candidate either a) does not qualify for a religious or medical exemption or, b) for candidates applying for Customer-Facing roles, it is determined that allowing the candidate to work without vaccination would cause an undue burden to the Company, the candidate will be ineligible for hire or transfer, or any offer of employment or transfer (if applicable) will be revoked. Please note that notwithstanding the approval of any reasonable accommodation, the Company reserves the right to monitor, modify, or revoke any such accommodation if it is determined, following dialog with the employee, that the accommodation is no longer effective or results in an undue burden to the Company.
Current Employees apply HERE
Current Contingent Workers apply HERE
US and Puerto Rico Residents Only:
Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here if you need an accommodation during the application or hiring process.
For more information about personal rights under Equal Employment Opportunity, visit:
We are proud to be a company that embraces the value of bringing diverse, talented, and committed people together. The fastest way to breakthrough innovation is when diverse ideas come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively. We are an equal opportunity employer, committed to fostering an inclusive and diverse workplace.
Residents of Colorado:
Click here to request this role’s pay range.
Search Firm Representatives Please Read Carefully
Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.
Travel Requirements:No Travel Required
Flexible Work Arrangements:Not Specified
Valid Driving License:
Number of Openings:1