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Senior Administrative Assistant and Office Manager

Clerical and Administrative

Administrative Assistant

No

San Jose, California, United States

Job Description

Organon is a Women’s Health Company that believes in a better and healthier every day for every woman! We are a passionate, global community of thousands dedicated to redefining the future of women’s health. Our mission is to deliver impactful medicines and solutions for a healthier every day. But what really makes it work at Organon is our people.

We’re looking for real, passionate team players, curious innovators, forward thinkers, empowered by the idea of shaping their career, and ready to bring their fire to embrace change and the opportunities it brings for progress.

At Organon, you’ll get to enjoy the best of both worlds: the open, agile, collaborative culture of a start-up, and operating at the scale of a Fortune 500 company with an international footprint that serves people in more than 140 markets.

It’s going to be an exciting future—come be a part of it!

The selected candidate must be willing to commute (driving distance) and be local to the San Mateo, California WEWORK office. Travel into the office will be as needed or a few days per week.

Primary Responsibilities:

  • Ensure efficient operations for the California-based office and maternal health business unit, by completing and continuously improving administrative processes and data systems including sharing of best practices.

  • Office management responsibilities including overall administrative support for Company’s San Mateo WeWork Office: maintaining and ordering supplies and equipment for office and engineering space, mail and package administration, maintain connection with WeWork management, local event planning.

  • Support field logistics for US maternal health sales organization, including organizing and executing event logistics for Sales Training and other field meetings, payment processing for local conferences and exhibits, and new sales hire onboarding.

  • Create customer value by supporting/completing administrative work of business unit Leader(s), including calendar, travel and expense management, so they can focus on internal clients and their teams.

  • Coordinate staff meetings and off-sites (agendas, pre-reads, event logistics as needed, etc.)

  • Schedule complex, multi-leg, and international travel.

  • Support the use of Team Sites, and the ability to strategically learn, leverage, and share technology.

  • Communication Skills must be at a level to effectively interact with our Company's executives and internal/external clients both on-site and remotely to maintain workflow.

  • May coordinate special projects within the division/area such as events (e.g. a national sales meeting, new product launch, etc.)

  • Engage with and provide cross-support to US Commercial administrative assistant team.

  • Work requires the coordination and performance of multiple tasks while understanding the project principles and technical skills related to own work assignments.

  • Work priorities and activities are reviewed with little supervision.

Education Minimum Requirements:

  • Required: High School Diploma or Equivalent.

  • Preferred: Advanced education or certifications such as (e.g. Certified Administrative Professional, Project Management Professional Certification, Professional in Human Resources Certification, etc.)

Required Experience and Skills:

  • Minimum of 3-5 years’ Administrative Assistant experience.

  • Advanced computer skills using (MS Outlook, Word, Excel, PowerPoint) and operation of other internal systems.

  • Demonstrated experience scheduling and coordinating complex travel.

  • Ability to handle and prioritize a large number of simultaneous assignments.

  • Event Planning/Coordination experience.

  • Extraordinary attention to detail.

  • Outstanding communication and people skills.

Preferred Experience and Skills:

  • Budget/Finance Management experience.

  • Experience processing Expense Reports, Purchase Orders, Payment Requests. Vendor Add Forms, as well as run reports

  • Project management experience.

  • Experience supporting remote and field-based sales teams.

Who We Are:

Organon delivers ingenious health solutions that enable people to live their best lives. We are a $6.5 billion global healthcare company focused on making a world of difference for women, their families and the communities they care for. We have an important portfolio and are growing it by investing in the unmet needs of Women’s Health, expanding access to leading biosimilars and touching lives with a diverse and trusted portfolio of health solutions. Our Vision is clear: A better and healthier every day for every woman.

Subject to applicable law, all prospective US Organon hires will be required to demonstrate that they have been fully vaccinated against COVID-19 with a vaccine authorized or approved by the Food and Drug Administration (FDA), or qualify for a medical or religious accommodation to this vaccination requirement, as a precondition of employment.

Residents of Colorado: to request this role’s pay range: email: coloradopayact@organon.com

Jersey City and New York City Positions: to request this role’s pay range and benefits, email: jcnycpayact@organon.com

US and PR Residents Only

If you require reasonable accommodation(s) in completing an application, interviewing, or otherwise participating in the employee selection process, please email us at staffingaadar@organon.com.

For more information about personal rights under Equal Employment Opportunity, visit:

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Organon is an equal opportunity employer, Minority/Female/Disability/Veteran - proudly embracing diversity in all of its manifestations.

Search Firm Representatives Please Read Carefully
Organon LLC., does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Employee Status:

Regular

Relocation:

No relocation

VISA Sponsorship:

No

Travel Requirements:

No Travel Required

Flexible Work Arrangements:

Not Specified

Shift:

1st - Day

Valid Driving License:

Yes

Hazardous Material(s):

Number of Openings:

1

Requisition ID:R510196