Lead Administrative Associate-R&D Strategy and Portfolio Management
Organon is a Women’s Health Company that believes in a better and healthier every day for every woman! We are a passionate, global community of thousands dedicated to redefining the future of women’s health. Our mission is to deliver impactful medicines and solutions for a healthier every day. But what really makes it work at Organon is our people.
We’re looking for real, passionate team players, curious innovators, forward thinkers, empowered by the idea of shaping their career, and ready to bring their fire to embrace change and the opportunities it brings for progress.
At Organon, you’ll get to enjoy the best of both worlds: the open, agile, collaborative culture of a start-up, and operating at the scale of a fortune 500 company with an international footprint that serves people in more than 140 markets.
It’s going to be an exciting future—come be a part of it!
The Lead Associate is responsible for providing comprehensive administrative, tactical, and strategic coordination and office management for the AVP, Strategy and Portfolio Management. The candidate will also provide support for the team and focus on driving meeting coordination across program team and governance meetings in support of the portfolio. This role will also work closely to support ORD planning and calendaring on large team events throughout the year. The candidate is responsible for exercising professional judgment in managing the office, with a strong focus on the awareness of the confidential nature of the information flowing in and out of the office; managing the calendar by arranging meetings and logistics, including accurate domestic and international travel support; managing all communications and office record retention; directing a high volume of inquiries and matters to the appropriate parties within the Company; and generating correspondence. Being a self-starter who is able to proactively manage priorities and independently resolve scheduling conflicts is a key dimension of the position. In order to execute these responsibilities, the incumbent must partner with many internal and external stakeholders, including the various areas of the Company, including the ability to integrate effectively and quickly with the other members of Support Staff. The ability to adjust to constant/changing situations and the ability to manage relationships with others are essential.
Work requires the coordination and performance of multiple tasks while understanding the project principles and technical skills related to own work assignments.
Works effectively without constant and direct supervision or guidance.
Produces/completes various work assignments requiring advanced analytical ability, independent judgment, creativity and problem solving skills.
Communication Skills must be at a level to effectively interact with ORD executives and internal/external clients to maintain workflow.
Attention to detail; high level of confidentiality; leadership skills; the ability to exercise initiative, flexibility, and tact.
Managing multiple tasks and high-level projects while simultaneously managing day-to-day operations of the office.
Provide support for the team and focus to drive meeting coordination across program team and governance meetings in support of the portfolio.
May coordinate special projects within the division/area.
Maintain schedules, including day-to-day and long-term management of meetings, projects, and priorities.
Schedule all meetings and travel, including prioritizing meetings and communicating all relevant details to participants.
Balance conflicting priorities in order to manage workflow, ensure the completion of essential projects, and meet critical deadlines.
Work with the team to collect and assemble information and slide preparation for presentations, projects and strategic planning.
Serve as the first point of contact for a wide variety of high-level relationships between the team and external contacts.
Coordinate and manage special projects, including working collaboratively with staff to assure projects meet deadlines.
Build skillsets and networks of administrative assistants through coordination of/access to subject matter experts (eg, Information Technology, Security) and trainings.
Required Experience and Skills:
10 or more years of Administrative Assistant experience.
Skilled in all aspects of planning and project management, able to take an idea from concept to completion.
Proficient in all MS Office applications including, Word, Excel, PowerPoint.
Preferred Experience and Skills:
Utilizes analytical skills and a demonstrate broad understanding of the business to effectively interpret and anticipate needs.
Exhibits sound judgment and the ability to make reasonable decisions in the absence of direction.
Works effectively without constant and direct supervision or guidance.
Demonstrates flexibility and positive demeanor in the face of day to day challenges.
Produces well thought‐out, professional correspondence.
Interacts promptly and professionally with stakeholders and associates at all times.
Demonstrates advanced proficiency by quickly adapting to new technology and easily acquiring new technical skills.
Proven organization and time management skills to complete a high volume of varied responsibilities in a fast-paced setting with excellent attention to detail and the belief that no task is too big or too small.
Excellent relationship builder; able to demonstrate a high level of tact, discretion, and diplomacy with all internal and external stakeholders with demonstrated ability to maintain confidential/sensitive information.
Resourceful, strategic problem-solving ability with a positive “can do” attitude and fun sense of humor.
Education Minimum Requirements:
High school diploma
Who We Are:
Organon delivers ingenious health solutions that enable people to live their best lives. We are a $6.5 billion global healthcare company focused on making a world of difference for women, their families and the communities they care for. We have an important portfolio and are growing it by investing in the unmet needs of Women’s Health, expanding access to leading biosimilars and touching lives with a diverse and trusted portfolio of health solutions. Our Vision is clear: A better and healthier every day for every woman.
Subject to applicable law, all prospective US Organon hires will be required to demonstrate that they have been fully vaccinated against COVID-19 with a vaccine authorized or approved by the Food and Drug Administration (FDA), or qualify for a medical or religious accommodation to this vaccination requirement, as a precondition of employment.
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