Senior Administrative Assistant

Job Description

Senior Administrative Assistant

Description

This position provides full administrative support within the Human Health organization. The position will report to the Associate vice President – Global Oncology Marketing. While this position reports to the AVP, the expectation is the person in this role will support multiple people on the team.

The ideal candidate is a highly motivated and polished professional capable of prioritizing work, demonstrates exceptional organizational and proactive problem-solving skills, professional communication skills, flexibility and teamwork.

The primary activities include and are not limited to the following:

• General Administrative/Clerical duties.

• Calendar management which reflects the business priorities of the team and supports efficient use of time. Includes the scheduling and handling of logistics for department meetings and events.

• SAP experience processing: Expense Reports; Purchase Orders and Payment Requests; Vendor Add Forms, as well as the capability to run reports within SAP

• Support the professional management of external client meetings by preparing in advance relevant meeting materials, bios and travel documents, scheduling conference rooms, making AV arrangements and ordering catering services.

• Support virtual meetings using the latest technologies for WebEx, Teleconferences and Webcasts, ensuring seamless execution of logistics.

• Scheduling and coordinating complex, multi-leg domestic and international travel, including visa/passport procurement and expense reporting.

• Develop and organize departmental files, including the support and use of team sites.

• Provide confidential executive administrative support in handling a variety of Workday requests – for new hires, promotions, lateral moves and departures, awards, and other HR-related activities.

• Support executive communications and presentations using excellent command of computer software programs.

• Communication skills must be at a level to effectively interact with senior executives and internal/external clients, including external health care thought leaders.

• Expense management and financial budget support including inputting data into SAP budgets, accurate management of POs and international cross-charges, and running monthly reports, while flagging and resolving issues. Coordinate the budget for the department in conjunction with point persons, finance and other HH team members.

• Proactive ability to solve issues, helping to streamline work, drive efficient use of time and support high-priority business objectives.

• Experience with event planning and coordination

• Cover for other HH administrative assistants as needed.

Qualifications

Education Minimum Requirement:

• High School Diploma or Equivalent

Preferred Education Requirements:

• Advanced education or certifications such as (e.g. Certified Administrative Professional, Project Management Professional Certification)
• Global support experience

Required:

• Minimum of (8) years Administrative Assistant experience

• Advanced computer skills using MS Office Suite (Outlook, Word, Excel, Power Point etc.) and operation of other peripheral devices

• Experience scheduling complex travel arrangements including multi-leg domestic and international travel

• Demonstrated experience with processing of Visas/Passports.

• Advanced administrative/clerical abilities with a history of high performance

• Documented experience as a strong performer in current and past positions

• Ability to handle and prioritize a large number of simultaneous assignments

• Experience with event planning and coordination

• Extraordinary attention to detail

• Outstanding communication and people skills

• Experience with financial and budget tasks

Preferred:

• Minimum of (3) years Executive Administrative experience supporting senior executives (Sr. Director, Executive Director, VP or above)

• This position will be located in Kenilworth, NJ

Our Human Health Division maintains a “patient first, profits later” ideology. The organization is comprised of sales, marketing, market access, digital analytics and commercial professionals who are passionate about their role in bringing our medicines to our customers worldwide.

Who we are …

We are known as Merck & Co., Inc., Rahway, New Jersey, USA in the United States and Canada and MSD everywhere else. For more than a century, we have been inventing for life, bringing forward medicines and vaccines for many of the world's most challenging diseases. Today, our company continues to be at the forefront of research to deliver innovative health solutions and advance the prevention and treatment of diseases that threaten people and animals around the world.

What we look for …

Imagine getting up in the morning for a job as important as helping to save and improve lives around the world. Here, you have that opportunity. You can put your empathy, creativity, digital mastery, or scientific genius to work in collaboration with a diverse group of colleagues who pursue and bring hope to countless people who are battling some of the most challenging diseases of our time. Our team is constantly evolving, so if you are among the intellectually curious, join us—and start making your impact today.

NOTICE FOR INTERNAL APPLICANTS

In accordance with Managers' Policy - Job Posting and Employee Placement, all employees subject to this policy are required to have a minimum of twelve (12) months of service in current position prior to applying for open positions.

If you have been offered a separation benefits package, but have not yet reached your separation date and are offered a position within the salary and geographical parameters as set forth in the Summary Plan Description (SPD) of your separation package, then you are no longer eligible for your separation benefits package. To discuss in more detail, please contact your HRBP or Talent Acquisition Advisor.

Current Employees apply HERE

Current Contingent Workers apply HERE

Search Firm Representatives Please Read Carefully
Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Employee Status:

Relocation:

VISA Sponsorship:

Travel Requirements:

Flexible Work Arrangements:

Shift:

Valid Driving License:

Hazardous Material(s):

Number of Openings:

Requisition ID:R212785