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Job Details

Lead Associate, Administrative Services

Clerical and Administrative

Administrative Assistant


Jersey City, New Jersey, United States

Job Description

For Organon's Manufacturing & Supply (OMS), this position provides direct administrative assistance to the Senior Vice President, Supply Chain Management (SCM), (a) oversees the administrative coordination and execution of related activities required for the Supply Chain Management Leadership Team and organization at large including efforts related to scheduling, expense management, meeting cadence management, and other key activities; (b) supports execution of organizational and leadership priorities across the integrated Supply Chain Organization; and (c) collaborates with administrative peers who support other OMS leaders and other key stakeholders that partner with the Supply Chain function to achieve its mission. The primary activities include, and are not limited to, the following:

Primary Responsibilities:

  • Developing and managing calendars and annual schedules for the SVP and all 6 of her direct reports.

  • Coordination and performance of multiple tasks while understanding the project principles and technical skills related to own work assignments.

  • Work priorities and activities are reviewed with little supervision.

  • Produces/completes various work assignments requiring advanced analytical ability, independent judgment, creativity and problem-solving skills.

  • Schedules complex, multi-leg and international travel and coordinates visa applications.

  • Manage complex calendar and coordinate with other admins across Organon to align.

  • Helping with coordination and scheduling of standard Department, Cross Department and General Staff meetings and Town Halls.

  • Assist with Workday transactions and personnel items: people moves, job postings, scheduling interviews and responding to general onboarding issues/questions.

  • Manage all SCM e-mail distribution lists and emergency contact list.

  • Manage SCM Comms calendar and inbox.

  • Maintain SCM SharePoint site up to date.

  • Prepare and cascade monthly SCM Newsletter.

  • Prepare and cascade org wide announcements (Gigs, promotions, etc.).

  • Prepare expense reports, purchase orders and payment requests in SAP or Concur – ensuring compliance to Organon guidelines.

  • Collaborate with admins supporting OMS Leadership Team and partner across the functions for scheduling or other leadership commitments.

  • Collaborate closely with SCM Business Operations Lead in support of SCM organizational needs.

  • Support and help drive the use of Team Sites and Standard Work

  • Collaboration and Communication Skills must be at a level to effectively interact with Organon executives and internal/external clients both on-site and remotely to maintain workflow.

  • May be asked to help coordinate special projects within the organization.

Education Minimum Requirements:

  • Required: High School Diploma

  • Preferred: Advanced education or certifications such as (e.g., Certified Administrative Professional, Project Management Professional Certification, Professional in Human Resources Certification).

Required Experience and Skills:

  • Minimum of (10) years Administrative Assistant experience.

  • Minimum of (5) years administrative experience supporting Executives.

  • Advanced computer skills using (MS Outlook, MS Teams, Word, Excel, PowerPoint) and operation of other applications.

  • Demonstrated experience scheduling and coordinating complex, multi-leg domestic and international travel.

  • SAP experience processing Expense Reports, Purchase Orders, Payment Requests. Vendor Add Forms, as well as run reports within SAP.

  • Ability to handle and prioritize a large number of simultaneous assignments.

  • Event Planning/Coordination experience.

  • Extraordinary attention to detail.

  • Outstanding communication, collaboration and people skills.

  • Budget/Finance Management experience.

Preferred Experience and Skills:

  • 10 or more years administrative experience supporting a senior executive.

  • Prior experience supporting a Vice President, Band 700 leader.

Location: Jersey City, New Jersey or Church Road, PA

Who We Are:

Organon delivers ingenious health solutions that enable people to live their best lives. We are a $6.5 billion global healthcare company focused on making a world of difference for women, their families and the communities they care for. We have an important portfolio and are growing it by investing in the unmet needs of Women’s Health, expanding access to leading biosimilars and touching lives with a diverse and trusted portfolio of health solutions. Our Vision is clear: A better and healthier every day for every woman.

US and PR Residents Only

If you require reasonable accommodation(s) in completing an application, interviewing, or otherwise participating in the employee selection process, please email us at

For more information about personal rights under Equal Employment Opportunity, visit:

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Organon proudly embraces diversity in all of its manifestations and is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity, or gender expression, national origin, disability, veteran status or any other characteristic protected by state or federal law.

Search Firm Representatives Please Read Carefully
Organon LLC., does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Applicable to United States Positions Only: Under various U.S. state laws, Organon is required to provide a reasonable estimate of the salary range for this job. Final salary determinations take a number of factors into account including, but not limited to, primary work location, relevant skills, education level, and/or prior work experience. The applicable salary range for this position in the U.S. is stated below. Benefits offered in the U.S. include a retirement savings plan, paid vacation and holiday time, paid caregiver/parental and medical leave, and health benefits including medical, prescription drug, dental, and vision coverage in accordance with the terms and conditions of the applicable plans.

Annualized Salary Range

$75,100.00 - $127,900.00

Employee Status:



No relocation

VISA Sponsorship:


Travel Requirements: Organon employees must be able to satisfy all applicable travel and credentialing requirements, including associated vaccination prerequisites.

Flexible Work Arrangements:


Valid Driving License:

Hazardous Material(s):

Number of Openings:


Requisition ID:R518987