Staff Assistant II
Work Where it Matters
Tuvli, an Akima company, is not just another federal IT contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska.
At Tuvli, the work you do every day makes a difference in the lives of our 15,000 Iñupiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States.
For our shareholders, Tuvli provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years.
For our government customers, Tuvli ensures that solutions are strictly aligned with agency processes and desired program outcomes while delivering the best value for technology investments.
As a Tuvli employee, you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options.
Tuvli, an Akima company, is hiring for a Staff Assistant II to support our DoS client located in Washington, DC.
- Participate in the formulation and implementation of DOS and USG programs that are designed to foster rapid transitions to democracy in post-conflict states and assists in the development of policies and programs that support transitional governments in their moves toward an increasingly democratic society.
- Directly support the (Region) Directors and Deputies as well as (Team Leads, etc.) within.
- Provide training and expertise to other CSO staff on appropriate protocol, processes, and procedures.
- Draft, coordinate, and clear new policies and procedures for more efficient paper flow and status tracking. Once cleared, ensure that new policies and procedures are disseminated to and adhered to by Bureau staff.
- Analyze, draft, edit, and prepare a wide variety of memos, proposals, policy recommendations, official correspondence, reports, and other documents of a highly sensitive nature directed to the CSO for decision, clearance, or endorsement.
- Keep the CSO leadership informed, at all times, of the latest developments in matters that require their immediate and urgent attention, using phone, e-mail, mail, and impromptu meetings to both receive and quickly transmit essential information.
- Ensure responsible staff is kept apprised of action items required of and by CSO leadership.
- Draft, edit, and compile information for newsletters, emails, and other formats from (Region) office teams for producing material for CSO leadership (FO).
- Access areas requiring a security clearance, up to including TS/SCI.
- Access systems – up to and including SCI - hand-carry, and/or safeguard classified materials on behalf of CSO leadership and other members of the bureau as required to execute the bureau’s mission. Provide guidance to CSO staff (drafters) and management on content, formatting, clearance process, etc., through periodic training seminars and during daily operations.
- Facilitate internal meetings, training sessions, and discussions related to CSO administrative policy and procedures.
- Facilitate administrative arrangements for meetings, conferences, travel, etc., applying familiarity with the responsible officials’ schedules, commitments, and areas of responsibility.
- As required, attend meetings with CSO leadership, takes notes, and conduct required follow-up.
- Serve as a backup for travel-related logistical arrangements for the CSO leadership.
- Receive distinguished visitors as required.
- Escort individuals as required per CSO Policy, security standards or direction of Task Manger, COR, or EX Director.
- Serve as the CSO FOIA point of contact.
- Serve as the specialist for CSO records management.
- Serve as the point of contact for CSO SharePoint.
- Serve as the point of contact for Congressional Notifications.
- Bachelor’s degree (preferably in business administration, international relations, public administration, or any related field).
- Demonstrated advanced written and oral communication skills.
- Ability to learn and understand the views of the CSO’s leadership to enable the incumbent to perform duties such as making independent decisions and preparing correspondence for those officials.
- Ability to learn CSO’s mission, programs, goals, objectives, and substantive issues monitored by the Front Office as they relate to the overall administrative structure and processes of the Department.
- Knowledge of and ability to use the most current Microsoft Office Suite, Word, Excel, PowerPoint, Access, SharePoint, and Outlook.
- Active Top Secret/SCI clearance.
We are an equal opportunity employer. All applicants will receive consideration for employment, without regard to race, color, religion, creed, national origin, gender or gender-identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law. If you are an individual with a disability, and would like to request a reasonable accommodation for any part of the employment process, please contact us at email@example.com or [Register to View] (information about job applications status is not available at this contact information).
Job: Office & Administrative Support
Travel: Yes, 25 % of the Time
Organization: Tuvli, LLC
Shift: Day Job
Work Type: On-Site
Req ID: TUV02980