Administrative Assistant I
Under the supervision of Director(s)/Manager(s), performs clerical, administrative, and related duties.
EQUIPMENT FOR EXAMPLE BUT NOT LIMITED TO:
Fax, copier, printer, computer, MVX, teleconference/video equipment, shredder, delivery services, scanner.
Responsible for fundamental administrative/clerical duties requiring analytical ability, independent judgment and problem-solving skills
Review priorities with management as necessary
Responsible for mail distribution and collection, phone coverage, copying, scanning, and basic expense reports and/or routine financial disbursements
Requires basic knowledge of Company policies and practices
Apply knowledge and understanding of standard operating procedures for the organization and Division, as well as, specialized terminology commensurate with the position
Interact with internal and external clients
Transcribe, record, assemble, track, verify, and maintain accuracy of data/electronic records and spreadsheets
Coordinate regular travel arrangements, basic domestic and international
Write or answer routine correspondence as directed; i.e., form letters with mail merge
Maintain daily calendars, i.e., meeting scheduling (internal and external meetings), teleconferencing, video conferencing, accepting on behalf of management
Ensure accuracy (i.e., proofreading, grammar)
Maintain databases, general and department or Division specific applications
Regularly perform independent basic research via basic Internet and Intranet searches used to prepare analysis, presentations, and reports
Use EZ Buy (order departmental supplies); COMET, prepare routine disbursements, follow up on invoices
Occasionally travel in the position
Support the HR hiring process in filling open positions on the team
Assist with special projects and other duties as assigned by the department as needed
Perform other work as assigned, including work within your classification throughout the bargaining unit
Assist in HtR and Workday tasks as needed
High School Diploma or equivalent
Core skills in the following programs:
Word processing software (e.g., Microsoft Word)
Email/calendar/scheduling software (e.g., Microsoft Outlook)
Presentation software (e.g., Microsoft PowerPoint)
Spreadsheet software (e.g., Microsoft Excel)
Minimum of 1-3 years administrative experience or equivalent
ADDITIONAL JOB FEATURES:
In order to move to the next grade level, based on management’s assessment, the successful incumbent must meet the following:
Demonstrate competencies and experience in all aspects of the current job; since date of most recent hire
For grade 16 (Team Support II), have at least 3 years of our company's administrative experience in the grade 14 (Team Support I) since date of most recent hire, or for grade 18 (Team Support III), have at least 5 years of our company's administrative experience in the grade 16 (Team Support II); since date of most recent hire
Demonstrate competencies and experiences in the requirements for the next higher step; and
Pass the applicable skills/aptitude assessments
NOTICE FOR INTERNAL APPLICANTS
In accordance with Managers' Policy - Job Posting and Employee Placement, all employees subject to this policy are required to have a minimum of twelve (12) months of service in current position prior to applying for open positions.
If you have been offered a separation benefits package, but have not yet reached your separation date and are offered a position within the salary and geographical parameters as set forth in the Summary Plan Description (SPD) of your separationpackage, then you are no longer eligible for your separation benefits package. To discuss in more detail, please contact your HRBP or Talent Acquisition Advisor.
Employees working in roles that the Company determines require routine collaboration with external stakeholders, such as customer-facing commercial, or research-based roles, will be expected to comply not only with Company policy but also with policies established by such external stakeholders (for example, a requirement to be vaccinated against COVID-19 in order to access a facility or meet with stakeholders). Please understand that, as permitted by applicable law, if you have not been vaccinated against COVID-19 and an essential function of your job is to call on external stakeholders who require vaccination to enter their premises or engage in face-to-face meetings, then your employment may pose an undue burden to business operations, in which case you may not be offered employment, or your employment could be terminated. Please also note that, where permitted by applicable law, the Company reserves the right to require COVID-19 vaccinations for positions, such as in Global Employee Health, where the Company determines in its discretion that the nature of the role presents an increased risk of disease transmission.
Current Employees apply HERE
Current Contingent Workers apply HERE
US and Puerto Rico Residents Only:
Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here if you need an accommodation during the application or hiring process.
We are an Equal Opportunity Employer, committed to fostering an inclusive and diverse workplace. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status, or other applicable legally protected characteristics. For more information about personal rights under the U.S. Equal Opportunity Employment laws, visit:
We are proud to be a company that embraces the value of bringing diverse, talented, and committed people together. The fastest way to breakthrough innovation is when diverse ideas come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively.
U.S. Hybrid Work Model
Effective September 5, 2023, employees in office-based positions in the U.S. will be working a Hybrid work consisting of three total days on-site per week, generally Tuesday, Wednesday and either Monday or Thursday, although the specific days may vary by site or organization, with Friday designated as a remote-working day, unless business critical tasks require an on-site presence. This Hybrid work model does not apply to, and daily in-person attendance is required for, field-based positions; facility-based, manufacturing-based, or research-based positions where the work to be performed is located at a Company site; positions covered by a collective-bargaining agreement (unless the agreement provides for hybrid work); or any other position for which the Company has determined the job requirements cannot be reasonably met working remotely. Please note, this Hybrid work model guidance also does not apply to roles that have been designated as “remote”.
Search Firm Representatives Please Read Carefully
Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.
Travel Requirements:No Travel Required
Flexible Work Arrangements:Work Week
Shift:1st - Day
Valid Driving License:No