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Project Operations Administrative Assistant (ACS00234)

Clerical and Administrative

Administrative Assistant

Yearly

No

California, United States

**Project Operations Administrative Assistant****Description****ACS,LLC an Akima Company** , is a premier general contractor for thefederal government, specializing in design/build and design/bid/build services.From top-to-bottom, ACS adapts to changing needs and expanding projects withoutsacrificing craftsmanship or safety in a cost-conscious environment. Ourpersonnel enjoy competitive benefits packages and challenging roles in workenvironments committed to safety, diversity, and opportunity for career growth.As an Alaska Native Corporation (ANC), 100% of our companys profits go back toour 14,300 Iupiat shareholders that have resided near and above the ArcticCircle for more than 10,000 years. Our business helps support their way of lifeand contributes to the survival of a culture that has thrived in a challengingenvironment.* OneofthemostimportantresponsibilitiesoftheProjectOperationAssistant(POA)istoensure thatallcraftlaborsubmitstheirtimesheetsdailysothePOAandenterthetimeintoDelTek, whichallowsforproperdaily costreportingtotheclientonthisTime&Materialcontract.* Whileuploadingtime,thePOAwillneedtochecktomakesurethatfrozenaccountsarenotbeingcharged,returningtimesheetsthatdototheworkertocorrect.* Collect,scan andsubmitdocumentstotheclient* Documentproductionanddistributiontointernalstaff* Scan submittals,QCSafetyreportsandotherdocumentsasneeded* Manageprojectfilesonsite* Managethecompanyelectronics(laptops,tablets,phones,etc.)* CommunicatewithAkimasharedservicesregardingunionlaborrateincreases(annually)* WorkwithnewcraftlaborhirestocompleteandsubmitrequiredhiringpaperworktoHR&Payroll* WorkwithHR&PayrollonanyunioncraftlaborterminationtoensurecompliancewithAkima andCaliforniarequirements.* InventoryandOrderingofofficesupplies* Managecertifiedpayroll* Submittingbadgerequests* Responsibleforupdatingdocumentationofprocessesrelatedtoabovedutiesastheyevolve.* Officecorebusinesshoursare8:00am-2:30pm,duringwhichtimeall managementandoffice supportstaffarerequiredtobeonsite.**Qualifications****Minimum Qualifications:**Education - Highschool DiplomaExperience - Three (3) years of experienceThe duties and responsibilities listed in this job descriptiongenerally cover the nature and level of work being performed by individualsassigned to this position. This is not intended to be a complete list ofall duties, responsibilities, and skills required. Subject to the termsof an applicable collective bargaining agreement, the company managementreserves the right to modify, add, or remove duties and to assign other dutiesas may be necessary. We wish to thank all applicants for their interest and effort in applying for the position; however, only candidates selected for interviews will be contacted._Weare an equal opportunity employer. All applicants will receiveconsideration for employment, without regard to race, color, religion, creed,national origin, gender or gender-identity, age, marital status, sexualorientation, veteran status, disability, pregnancy or parental status, or anyother basis prohibited by law._We are committed to Equal Employment Opportunity and providing reasonableaccommodations to applicants with physical and/or mental disabilities. If youhave a physical and/or mental disability and are interested in applying foremployment and need special accommodations to use our website to apply for aposition please contact, Recruiting Services at job-assist@akima.com or[Register to View] . Reasonable accommodation requests are considered on a case-by-case basis.The dedicatedemail and telephonic options above are reserved only for individuals withdisabilities needing accessibility assistance to apply to an open positionusing our website.Pleasedo not use the dedicated email or phone number above to inquire on the statusof your job application._Inorder for our company to stay compliant with government regulations, pleaseapply on line. Please DO NOT email resumes or call in lieu of applying onlineunless you have a physical and/or mental disability and need assistance with the online application._**Job:** Office & Administrative Support**Primary Location:** US-CA-Livermore**Shift:** Variable**Req ID:** ACS00234