Job Details
Leidos
Administrative/Clerical Assistant III
Description
Job Description:
Leidos currently has an opening for an Administrative Assistant III to work at the Austin Information Technology Center in Austin, TX.
This is a onsite work location South Austin - 1615 Woodward Ave, Austin TX 78741.
This is an exciting opportunity to use your experience helping the IOSS mission. The mission of the Department of Veterans Affairs (VA), Office of Information & Technology (OI&T), Information Technology (IT) Operations and Services (ITOPS), Infrastructure Operations (IO) is to support One VA world-class service to Veterans and their families by delivering results-oriented, secure, highly available, and cost-effective information technology services. IO support helps to provide critical services such as benefits and home loan applications processing, focusing on consistent availability of Veteran-facing applications and quick delivery of benefits for Veterans
The Administrative/Clerical Assistant III must have experience in typing documents without error and receive and log guests in and out of a facility. Must have experience with phone systems and taking messages. Must be able to plan, maintain and manage schedules for staff.
Leidos currently has an opening for an Administrative Assistant III to work at the Austin Information Technology Center in Austin, TX.
This is an exciting opportunity to use your experience helping the IOSS mission. The mission of the Department of Veterans Affairs (VA), Office of Information & Technology (OI&T), Information Technology (IT) Operations and Services (ITOPS), Infrastructure Operations (IO) is to support One VA world-class service to Veterans and their families by delivering results-oriented, secure, highly available, and cost-effective information technology services. IO support helps to provide critical services such as benefits and home loan applications processing, focusing on consistent availability of Veteran-facing applications and quick delivery of benefits for Veterans The Administrative/Clerical Assistant III must have experience in typing documents without error and receive and log guests in and out of a facility.
This position will be supporting the VA Facilities Division at VA critical data center sites. A successful candidate will have experience with:
- Facilitate and schedule appointments, coordinate meetings and reserve conference space for personnel as well as performing meeting set-up and other coordination activities.
- Prepare interoffice correspondence and maintain administrative filing system.
- Prepare and maintain operating and desk procedures, methods, standards, policy memorandum and techniques concerning administrative procedures.
- Maintain incoming and outgoing e-mails corresponding with the IOSS contract; includes taking action on each message and organizing priority of correspondence.
- Prepare, edit and/or conduct reviews for recurring and one-time reports, suspense items, date sensitive actions and correspondence.
- Ensure final documents are routed or mailed to the designated source(s) after receipt of all required concurrence/approvals.
- Handle domestic travel arrangements for staff who require business travel.
- Superior in Administrative Support.
- Answer phones and use phone systems, taking messages and relaying information.
- Coordinates all committee calls/meetings, travel, and conferences.
- Maintain organizational charts and distribution lists.
- Competent with process improvement techniques and principles.
- Strong critical thinking, and gap analysis abilities.
- Strong interpersonal skills - brainstorms with other staff members for resolutions.
- Superior human interaction skills with the ability to meet and deal effectively with individuals of all levels inside and outside of the workplace..
- Superior planning, scheduling and coordinating skills working with management to create a smooth workflow and timely deliverables.
- Excellent special projects administrator skills.
- Excellent written and oral communication skills.
- Exceptional problem-solving skills.
- Superior organizational and time management skills.
Primary Responsibilities
- Facilitate and schedule appointments, coordinate meetings and reserve conference space for personnel as well as performing meeting set-up and other coordination activities.
- Prepare interoffice correspondence and maintain administrative filing system
- Prepare and maintain operating and desk procedures, methods, standards, policy memoranda and techniques concerning administrative procedures
- Maintain the e-mail box by taking action on each message.
- Prepare, edit and/or conduct reviews for recurring and one-time reports, suspense items, date sensitive actions and correspondence.
- Ensure final documents are routed or mailed to the designated source(s) after receipt of all required concurrence/approvals.
Basic Qualifications:
- AA in a business discipline and 8 years of experience.
- 12 years of additional relevant experience may be substituted for education.
- Must be US Citizen ability to obtain Public Trust clearance
Preferred Qualifications
- Strong in Administrative Support
- Competent with process improvement techniques and principles
- Strong critical thinking, and gap analysis abilities
- Strong interpersonal skills - brainstorms with other staff members for resolutions
- Superior human interaction skills with the ability to meet and deal effectively with individuals of all levels inside and outside of the workplace.
- Superior planning, scheduling and coordinating skills working with management to create a smooth workflow and timely deliverables
- Excellent special projects administrator skills
- Excellent written and oral communication skills
- Exceptional problem-solving skills
- Superior organizational and time management skills
- Skilled Vendor and Stakeholder Management
- Proficient in MS Office 2010 Suite, SharePoint