Senior Administrative Associate ( MERCUSR112328ENUS)
Our Regulatory Affairs team brings new medical advancements to the world by facilitating communications and procedures that allow swift, organized compliance partnering with external regulatory agencies. We are on the leading edge of healthcare breakthroughs that helps provide new, reliable, and compliant medical products, practices, and solutions to the world. Our ability to excel is driven by integrity, knowledge, imagination, skill, diversity and teamwork. To this end, we strive to create an environment of mutual respect, encouragement and teamwork. As part of our global team, you’ll have the opportunity to partner with talented and dedicated colleagues while developing and expanding your career.
This Senior Administrative Associate will support a team consisting of an Associate Vice President and (3) Executive Directors in the Regulatory Affairs Functions department and bring to the role a history of high performance, with documented experience as a strong performer in current and past positions. Our teams provide regulatory domain expertise for our pipeline and marketed products/brands with close connectivity to evolving regulations to enhance high quality, compliant delivery. We have a steadfast commitment to operational excellence and accelerating technology adoption. The overall organization is a global one with staff located across several geographies (North America, Latin America, Asia Pacific, & Europe).
Primary duties include, but are not limited to:
Extensive scheduling and calendar / meeting management support for executives. Includes proven ability to understand priorities of executives and balance calendar accordingly.
Expert in Microsoft Outlook with the ability to independently coordinate meetings, from both planning and scheduling perspectives, with multi time zone management
Experience scheduling complex travel arrangements including multi-leg domestic and international travel as well as processing of Visas/Passports.
Advanced computer skills using Word, Excel, Power Point and operation of other peripheral devices
Knowledge and ability to coordinate SharePoint Sites /Microsoft Teams and other collaboration tools
Management of Outlook Global distribution list
Knowledge of HR Workday platform to perform tasks including serving as a delegate for Workday transactions
Advanced knowledge of Comet/SAP or equivalent procurement systems - including Expense Reports; Purchase Orders; Payment Requests; Vendor Add Forms, as well as the capability to run reports within SAP
Handle financial and budgeting tasks
Manage and coordinate special projects within the group / division
Matrixed work activities with other departmental Assistants
Ability to handle and prioritize many simultaneous assignments with little supervision
Experience with event planning and coordination
Extraordinary attention to detail, well organized, and outstanding communication
Ability to develop relationships and work well with others in demanding situations with a positive attitude
Required: High School Diploma
Preferred: Advanced education or certifications (e.g. Certified Administrative Professional, Project Management Professional Certification, Professional in Human Resources Certification)
Experience & Skills:
Minimum of 8 years administrative associate experience with at least 3 years supporting executives (Director, Executive Director, VP or above)
Coordination and performance of multiple tasks while understanding the project principles and technical skills related to own work assignments.
Ability to take initiative and drive results.
Producing/completing various work assignments requiring advanced analytical ability, independent judgment, creativity and problem-solving skills.
High level of communication skills, which are at a level to effectively interact with our Company executives and internal/external clients both on-site and remotely to maintain workflow.
Effectively and appropriately manages confidential tasks.
Demonstrated ability to rapidly learn new skills, develop a nuanced understanding of critical stakeholders and priorities and to apply situational leadership; continuous improvement mindset.
We are a research-driven biopharmaceutical company. Our mission is built on the simple premise that if we “follow the science” that great medicines can make a significant impact to our world. We believe that a research-driven enterprise dedicated to world-class science can succeed by inventing medicine and vaccine innovations that make a difference for patients across the globe.
Who we are …
We are known as Merck & Co., Inc., Kenilworth, New Jersey, USA in the United States and Canada and MSD everywhere else. For more than a century, we have been inventing for life, bringing forward medicines and vaccines for many of the world's most challenging diseases. Today, our company continues to be at the forefront of research to deliver innovative health solutions and advance the prevention and treatment of diseases that threaten people and animals around the world.
What we look for …
In a world of rapid innovation, we seek brave Inventors who want to make an Impact in all aspects of our business, enabling breakthroughs that will affect generations to come. We encourage you to bring your disruptive thinking, collaborative spirit and diverse perspective to our organization. Together we will continue Inventing For Life, Impacting Lives while Inspiring Your Career Growth.
Invent. Impact. Inspire.
NOTICE FOR INTERNAL APPLICANTS
In accordance with Managers' Policy - Job Posting and Employee Placement, all employees subject to this policy are required to have a minimum of twelve (12) months of service in current position prior to applying for open positions.
If you have been offered a separation benefits package, but have not yet reached your separation date and are offered a position within the salary and geographical parameters as set forth in the Summary Plan Description (SPD) of your separation package, then you are no longer eligible for your separation benefits package. To discuss in more detail, please contact your HRBP or Talent Acquisition Advisor.
Current Employees apply HERE
Current Contingent Workers apply HERE
Secondary Language(s) Job Description
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Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here if you need an accommodation during the application or hiring process.
For more information about personal rights under Equal Employment Opportunity, visit:
We are proud to be a company that embraces the value of bringing diverse, talented, and committed people together. The fastest way to breakthrough innovation is when diverse ideas come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively. We are an equal opportunity employer, committed to fostering an inclusive and diverse workplace.
Search Firm Representatives Please Read Carefully
Merck & Co., Inc., Kenilworth, NJ, USA, also known as Merck Sharp & Dohme Corp., Kenilworth, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.
Flexible Work Arrangements:
Shift:1st - Day
Valid Driving License:
Number of Openings:1