Administrative/Clerical Lead

Description

Job Description:

Leidos is looking for an Administrative/Clerical Lead to support the Defense Health Agency (DHA) Military Health Services (MHS) Enterprise Information Technology Services Integrator (EITSI) program.

The DHA MHS EITSI program is a critical program to modernize, standardize and optimize the Defense Health Agency’s IT infrastructure by establishing an Enterprise IT Services (EITS) environment using a Multi-sourcing Services Integrator (MSI) approach.

The services integrator will manage the EITS environment and assist the government in providing oversight of the Service Providers (SPs) for the benefit of the DHA, MHS, and mission partners. The EITSI will provide independent end-to-end accountability through coordination and validation of IT services delivered by separately contracted SPs. The EITSI will also deliver Service Desk and Global Operations (Network Operations Center, Performance Management) services to DHA.

The IT infrastructure and operations framework will support a global data communications network, and enterprise services infrastructure, including data center(s), server hosting, and end-user platform capabilities enabling more than 150K military personnel to support the continuum of health services.

Primary Responsibilities

• Facilitate and schedule appointments, coordinate meetings and reserve conference space for personnel as well as performing meeting set-up and other coordination activities.
• Prepare interoffice correspondence and maintain administrative filing system.
• Prepare and maintain operating and desk procedures, methods, standards, policy memorandum and techniques concerning administrative procedures.
• Maintain incoming and outgoing e-mails corresponding with the EITSI contract; includes taking action on each message and organizing priority of correspondence.
• Prepare, edit and/or conduct reviews for recurring and one-time reports, suspense items, date sensitive actions and correspondence.
• Ensure final documents are routed or mailed to the designated source(s) after receipt of all required concurrence/approvals.
• Handle domestic travel arrangements for staff who require business travel.
• Superior in Administrative Support.
• Answer phones and use phone systems, taking messages and relaying information.
• Coordinates all committee calls/meetings, travel, and conferences.
• Maintain organizational charts and distribution lists.
• Competent with process improvement techniques and principles.
• Strong critical thinking, and gap analysis abilities.
• Strong interpersonal skills - brainstorms with other staff members for resolutions.
• Superior human interaction skills with the ability to meet and deal effectively with individuals of all levels inside and outside of the workplace.
• Superior planning, scheduling and coordinating skills working with management to create a smooth workflow and timely deliverables.
• Excellent special projects administrator skills.
• Excellent written and oral communication skills.
• Exceptional problem-solving skills.
• Superior organizational and time management skills.

Basic Qualifications

• Bachelor’s degree and/or equivalency; Six (6) years of progressive experience demonstrating the required proficiency.
• Must be US Citizen ability to obtain Public Trust clearance

Preferred Qualifications

• Strong in Administrative Support
• Competent with process improvement techniques and principles
• Strong critical thinking, and gap analysis abilities
• Strong interpersonal skills - brainstorms with other staff members for resolutions
• Superior human interaction skills with the ability to meet and deal effectively with individuals of all levels inside and outside of the workplace.
• Superior planning, scheduling and coordinating skills working with management to create a smooth workflow and timely deliverables
• Excellent special projects administrator skills
• Excellent written and oral communication skills
• Exceptional problem-solving skills
• Superior organizational and time management skills
• Skilled Vendor and Stakeholder Management
• Proficient in MS Office 2010 Suite, SharePoint

External Referral Bonus:

External Referral Bonus $:

Potential for Telework:

Clearance Level Required:

Travel:

Scheduled Weekly Hours:

Shift:

Requisition Category:

Job Family:

Pay Range: