Sales Administrative Coordinator

Position Summary

The Sales Administrative Coordinator/Executive Assistant will be responsible for maintaining administrative aspects of day-to-day operations of the SVP and the sales team, as well coordination of various projects and initiatives. This person will support departmental objectives and perform various administrative functions for the Chubb Workplace Benefits (CWB) team. The successful candidate is analytical by nature, organized, detail-oriented and is an effective and engaging communicator with a wide variety of internal and external parties. The candidate is also to thrive in a fast-paced environment with minimal supervision.

Responsibilities

• Builds trusted relationships with internal CWB, Chubb Field Operations, Chubb A&H, ESIS and Combined partners
• Builds trusted relationships with external partners, including brokers and enrollment firms
• Interfaces and communicates effectively with high level executives both internally and externally
• Supports the execution of CWB initiatives
• Supports a variety of aspects of Project Management
• Ensures collaboration/meetings are appropriately scheduled and communicated, including logistics
• Manages sensitive and proprietary information with discretion and confidentiality
• Coordinates and attends frequent departmental meetings; often providing notes/minutes
• Coordinates and occasionally attends external partner VIP meetings and events
• Coordinates and assists in recruiting, onboarding and supporting future CWB sales personnel
• Maintains primary support/resource as single point of contact for CWB team
• Prepares correspondence and PowerPoint Presentations
• Creates and maintains Excel spreadsheets
• Manages calendars in MS Outlook and maintains folders
• Handles travel arrangements, prepares itineraries, and processes expense reports
• Manages, supplies and distributes some promotional items
• Executes invoices in conjunction with Finance Department partners