Administrative Assistant ( MERCUSR130585ENUS)
Our Sourcing team partners with the business to ensure efficient acquisition of goods and services that enables the commercialization of our medicines, vaccines and Animal Health products. We collaborate internationally and are grouped into center-led categories and regional operating teams.
The Administrative Assistant provides administrative and overall support to Director Facilities Management West Coast Region. The position will require coordination and interaction within the department, with other departments and the IFM provider.
Coordination and management of calendars, meetings and schedules
Assist with purchase orders and invoice tracking and database entry
Assist in training coordination, development of presentations and metrics
Coordination and preparation of travel arrangements, expense reports, approval and payment of invoices; prepares requisite materials, some contract preparation. Database updating and data entry
Organize and participates in regular department meetings and functions. Expected to help prepare for many of these meetings and coordinates/distribute/track follow-up items from meetings
Provide general administrative support including but not limited to, answering phones, faxing, mailing, filing and photocopying. Create efficient office procedures, filing systems, reports and record keeping methods, as necessary
Maintains regular and effective communication with supervisor
Works with time sensitive and confidential information
Highschool/ GED Required
Bachelor's Degree preferred
Required Experience and Skills:
5+ years of administrative experience
Microsoft office proficiency, attention to detail and excellent interpersonal skills
Experience managing projects
Active listening skills with the ability to understand other perspectives, needs, or expectations
Ability to drive results with ambiguous instructions
Proactive in ensuring timely follow through to customer inquiries or business needs, while at the same time adding value
Focus on delivering results while striving to continually improving performance
Our Support Functions deliver services and make recommendations about ways to enhance our workplace and the culture of our organization. Our Support Functions include HR, Finance, Information Technology, Legal, Procurement, Administration, Facilities and Security.
Who we are …
We are known as Merck & Co., Inc., Kenilworth, New Jersey, USA in the United States and Canada and MSD everywhere else. For more than a century, we have been inventing for life, bringing forward medicines and vaccines for many of the world's most challenging diseases. Today, our company continues to be at the forefront of research to deliver innovative health solutions and advance the prevention and treatment of diseases that threaten people and animals around the world.
What we look for …
Imagine getting up in the morning for a job as important as helping to save and improve lives around the world. Here, you have that opportunity. You can put your empathy, creativity, digital mastery, or scientific genius to work in collaboration with a diverse group of colleagues who pursue and bring hope to countless people who are battling some of the most challenging diseases of our time. Our team is constantly evolving, so if you are among the intellectually curious, join us—and start making your impact today.
NOTICE FOR INTERNAL APPLICANTS
In accordance with Managers' Policy - Job Posting and Employee Placement, all employees subject to this policy are required to have a minimum of twelve (12) months of service in current position prior to applying for open positions.
If you have been offered a separation benefits package, but have not yet reached your separation date and are offered a position within the salary and geographical parameters as set forth in the Summary Plan Description (SPD) of your separation package, then you are no longer eligible for your separation benefits package. To discuss in more detail, please contact your HRBP or Talent Acquisition Advisor.
Residents of Colorado
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Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here if you need an accommodation during the application or hiring process.
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We are proud to be a company that embraces the value of bringing diverse, talented, and committed people together. The fastest way to breakthrough innovation is when diverse ideas come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively. We are an equal opportunity employer, committed to fostering an inclusive and diverse workplace.
Search Firm Representatives Please Read Carefully
Merck & Co., Inc., Kenilworth, NJ, USA, also known as Merck Sharp & Dohme Corp., Kenilworth, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.
Flexible Work Arrangements:Flex Time, Remote Work, Work Week
Shift:1st - Day
Valid Driving License:Yes
Number of Openings:1