Administrative Assistant

Description - External

About Chubb:

Chubb is the world’s largest publicly traded property and casualty insurer. With operations in 54 countries, Chubb provides commercial and personal property and casualty insurance, personal accident and supplemental health insurance, reinsurance and life insurance to a diverse group of clients. The company is distinguished by its extensive product and service offerings, broad distribution capabilities, exceptional financial strength, underwriting excellence, superior claims handling expertise and local operations globally.

Overview of Position:

Based in Washington, DC, the Administrative/Marketing Assistant serves a critical role in the effective operation of the DC region which includes the DC and Richmond branches. As a business partner to the Branch Manager as well as supporting Marketing Manager, key attributes of a successful candidate are the desire to thrive in a fast-paced environment and the ability to manage multiple priorities simultaneously, while anticipating the needs of the branches. The DC Region provides a dynamic and energetic work environment and this position touches multiple aspects of our overall business.

Applicants should have a minimum of five years in a corporate environment. Excellent communication and organizational skills are essential. The successful candidate must be able to work independently in a fast-paced business environment and have the ability to anticipate the needs of the Branch Manager. The individual will be required to build strong relationships with our internal and external customers.

Key Responsibilities:

• Provide Administrative support to the DC Region leadership team through managing schedules, arranging travel, providing necessary reports for meetings and reviewing & screening correspondence.
• Prepare and distribute monthly results to all appointed agents on contingency agreements.
• Prepare and distribute quarterly financial results to all appointed agents not on contingency agreements.
• Maintain agency contact information and utilize all available resources to coordinate marketing communication messages.
• Process and track regional leadership team’s Travel & Expense reports.
• Ability to learn, utilize and demonstrate proficiency at multiple Chubb management reporting systems
• Maintain accurate and complete agency, meeting, and subject files.
• Work with agency services to ensure agency codes, licensing, producer agreements, agency transfers and commissions are accurate in Agency Management System.
• Prepare /create monthly and ad hoc presentations, reports, letters, announcements, exhibits, etc. in a clear and concise manner with minimal editing required by the regional leadership team.
• Coordinate and support execution of meetings, luncheons, events (internal & off-site) in an efficient & timely manner and within budget.
• Serve as a central point for disseminating inter-departmental communication and coordinate the flow of information throughout the branch.
• Coordinate and manage flow of external communication to agents.
• Assist with coordination of local Facilities Management and Human Resources.
• Facilitate on‐site maintenance and repairs to office space and equipment.

Competencies required:

• Strong interpersonal skills, particularly the ability to interact with customers and all levels of Management.
• Strong administrative skills i.e. the ability to handle correspondence and phone inquiries, maintain files, take notes in meetings, prepare and monitor expense accounts, and complete special projects as needed.
• Effective time management and organizational skills. Responds to requests with a sense of urgency.
• Ability to manage multiple priorities and meet deadlines consistently.
• Detail oriented; strong ability to work with numbers, prepare reports and presentations.
• Demonstrated high level of initiative.
• Ability to be creative and adaptable in a changing business environment. Easily shifts from task to task.
• Ability to handle confidential information in an appropriate and professional manner.
• Excellent oral and written communication skills.
• Demonstrated ability to work independently and proactively.
• Proficiency in scheduling meetings, coordinating events and making travel arrangements.
• Proficiency in Microsoft Office Suite: Word, Excel and PowerPoint.

Chubb strives to offer a diverse and inclusive and rewarding work environment. Teamwork and mutual respect are central to how Chubb operates and we believe the best solutions draw upon diverse perspectives, experiences and skills. We operate in such a way where everyone, regardless of their singular background has the opportunity to contribute to our collective success.

Chubb offers a competitive compensation package and comprehensive benefits package including life, health and dental, vision, a generous retirement savings plan, disability coverage, stock purchase plan, flexible spending accounts, tuition reimbursement, and business casual dress. At Chubb, we are committed to equal employment opportunity and compliance with all laws and regulations pertaining to it. Our policy is to provide employment, training, compensation, promotion, and other conditions or opportunities of employment, without regard to race, color, religion, age, sex, sexual orientation, transgender, national origin, disability, genetic information, veteran or marital status, or any other characteristic protected by law.