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Administrative/Operations Support Specialist ( R-00066819 )

Clerical and Administrative

Administrative Assistant



Aberdeen, Maryland, United States


Job Description:

The Defense Group at Leidos requires a DoD Administrative Support Specialist at Aberdeen Proving Ground, Maryland. The DoD Administrative Support Specialist will perform a variety of duties primarily in support of the CECOM ILSC Field Support Division (FSD) and its subordinate Branches, but may assist other Directorates in ILSC.

Primary Responsibilities

1. Creates and processes Permanent Change of Station (PCS) orders for CONUS and OCONUS PSC action of employees of IAW the Joint Travel Regulation (JTR) and other applicable DoD regulations. Collects employee data to support PCS order estimates. Works with G8 personnel to ensure proper accounting codes and cost estimates. Reviews and processes PCS related travel vouchers IAW the JTR and applicable DoD regulations. Processes and reviews foreign entitlements IAW the JTR and Department of State Standardized Regulations (DSSR) and other applicable DoD regulations. Reviews and processes DoD National Relocation Program (DNRP) documents such as home sale and property management of assigned employees. Assists employees on PCS, DNRP, and overseas tour entitlement related questions. Develops and maintains an employee database on Excel and Microsoft SharePoint to track the PSC operations and employee status, current location, future locations, and report dates, as well intermediate dates to track and be aware of the status of orders. Briefs leadership on status and issues, and provides expert consulting services reference entitlements.

2. Processes all mission-related Overtime (OT) request and manages the workflow for the OT approval process IAW with CECOM policy. Updates and maintains the organization’s OT procedures to ensure compliance with CECOM policies and applicable Army Material Command (AMC) and DoD regulations. Maintains OT records on the Branch Microsoft (MS) SharePoint (SP) site. Functions as the focal point for all official taskers that are assigned to FSD and its subordinate branches. Manages the workflow of all taskers by utilizing the organization’s MS SP based tasking system. Ensures that deadlines are met and taskers are completed IAW applicable guidelines. Plans and schedules meetings, hiring interviews, and semiannual mobility panel conferences. Generate memos, emails and reports as required. Retrieves and processes budget information and mission-related data from the Defense Travel System (DTS), the Global Support Center (GSC), and other database systems to build an overall mission and training recourse utilization reports and metrics. Respond to questions and requests for information. Arranges daily branch workflow by analyzing requirements and preparing branch battle rhythm through knowledge of branch capabilities, subject matter, and logic. Develops processes and policies to replace or improve current branch battle rhythm. Act as the point of contact for internal and external customers. Assist in the preparation of regularly scheduled reports. Briefs leadership on status and issues within the purview of this position.

3. Other duties include, but are not limited to:

Time keeper assistance, reviews and processes time and attendance in DoD Automated Time and Attendance and Production System (ATAAPS) for assigned personnel.

Prepares and maintain personnel files and records in compliance with records management requirements.

Reviews, processes, and tracks claims for reimbursement of expenditures for those on official business

Creates and processes commercial carrier shipping documentation as required.

Functions as alternate Deployment Coordinator.

Basic Qualifications:

  • Bachelors Degree with 6 or more months of experience. 4 years of directly related experience can offset the degree requirements. Additional years of experience may offset the degree requirements
  • Candidate must have an active DoD Secret security clearance.
  • Solid knowledge of Microsoft SharePoint is also required.
  • Candidates must be proficient in Adobe Acrobat DC, Microsoft Word, PowerPoint, and Excel.
  • Familiarity with the JTR, DSSR, and Departed of the Army (DA) as well as the DoD publication system is required.

Pay Range: