Administrative Assistant 4

Job Summary

The Administrative Assistant Senior provides standard and advanced administrative support.

Principal Accountabilities

• Screens telephone calls, visitors, and incoming correspondences
• Performs administrative duties such as typing, mailing, filing, faxing and distributing correspondence
• Makes arrangements for conferences and meetings; may assemble background materials, attend meetings and record proceedings as directed.
• Gathers and distributes data for wire transfers for national and international contracts.
• Maintains and updates Point of Contact (POC) list for department’s contracts and upholds communication with contacts.
• Processes paperwork for new hires, mails new employment packets and types offer letters.
• May perform PeopleSoft HR functions for one or more sites, and may include multiple sites and/or states.
• Develops charts for presentations on short notice.
• Reviews outgoing materials and correspondence for internal consistency and conformity with established procedures.
• Performs other duties as assigned.

• Demonstrates proficiency in Microsoft applications (i.e. Word, Excel)
• Types 50-60 words per minute.
• Operates office machinery such as fax and copier machines.
• Knowledge of domestic and international postal and customs practices.
• Works independently with good decision-making skills.
• PeopleSoft experience preferred.
• Additional knowledge/skills may be required by contract or assignment

• Three (3) years’ experience in the clerical field as an administrative assistant.
• Additional experience/education may be required by contract or assignment
• MUST BE A US CITIZEN

• High school diploma plus some formal training preferred.
• Demonstrates proficiency in Microsoft applications (i.e. Word, Excel)
• Types 50-60 words per minute.
• Operates office machinery such as fax and copier machines.
• Knowledge of domestic and international postal and customs practices.
• Works independently with good decision-making skills.
• PeopleSoft experience preferred.
• Additional knowledge/skills may be required by contract or assignment