Sr. Assoc. Administrative Services

Job Description

If this position will be based in the US or Puerto Rico (not applicable to positions based outside of US or Puerto Rico): Subject to applicable law, all prospective hires will be required to demonstrate that they have been fully vaccinated for COVID-19 or intend to be vaccinated for COVID-19 by November 1, 2021, or qualify for a medical or religious accommodation to this vaccination requirement. Hired candidates who are not vaccinated by November 1, 2021, and who have not been approved for a legally-required medical or religious accommodation will be subject to disciplinary action up to and including termination of employment, subject to applicable law

The Sr. Admin, Clinical Research Oncology – Late Stage will be required to perform primary activities including but not limited to the following:

• Coordination and performance of general administrative assistant/clerical duties and managing multiple tasks while understanding the project principles and technical skills related to own work assignments - work priorities and activities are reviewed with little supervision.

• Prepare, process, and reconcile expense reports and disbursement vouchers, as needed.

• Monitor email and correspondence to keep apprised of current issues and situations, responding as appropriate, and providing reminders to supervisor for the many document reviews that required.

• Coordinates executive communications, including taking calls, responding to emails and interfacing with internal/external global stakeholders.

• Manages the scheduling and prioritization of meetings and appointments.

• Arranges, coordinates and schedules complex, multi-segment global travel and related departmental meetings.

• Produces/completes various work assignments requiring advanced analytical ability, independent judgment, creativity and problem-solving skills.

• Upholds a strict level of confidentiality.

• Leads by example in developing and sustaining a high level of level of professionalism/cooperation among administrative colleagues within the operating unit/across the division.

• Coordinate and/or lead special projects/assignments within the department.

Position Qualifications:

Education Minimum Requirement:

• High School Diploma

Required Experience and Skills**:

• Minimum of (5) years Administrative experience supporting Executive Level Leaders

• Advanced computer skills using (MS Outlook, Word, Excel, Power Point) and operation of our Company's internal systems

• Proficient in collaboration and delegation of duties

• Strong organizational, project management and problem-solving skills.

• Must be willing and able to manage multiple tasks and projects to lead the day-to-day operations of the office including the ability to make decisions and be responsive to all types of issues affecting the department

• Exceptional business (written and verbal) communication skills with friendly, collaborative professional demeanor.

• Demonstrated experience managing, scheduling and coordinating complex, multi-segment domestic and international travel that is often revised with little lead time.

• SAP experience processing Expense Reports, Purchase Orders, Payment Requests.

• Demonstrated ability to manage, prioritize and follow through on large number of simultaneous assignments, meeting deadlines for all deliverables.

• Strong meeting/event planning and coordination experience

• Extraordinary attention to detail and the ability to exercise initiative, flexibility, tact and independent judgement.

• Demonstrated ability to effectively interact and communicate with our Company's executives and internal/external clients both onsite and remotely to maintain workflow.

• Ability to work quickly, often times working under pressure while still maintaining composure and the professionalism required of an Executive Assistant

Preferred Experience and Skills:

• Strong working knowledge of our Company and familiarity with the various divisions and functions.

• Knowledge of HR Reporting tools, policies and procedures

We are a research-driven biopharmaceutical company. Our mission is built on the simple premise that if we “follow the science” that great medicines can make a significant impact to our world. We believe that a research-driven enterprise dedicated to world-class science can succeed by inventing medicine and vaccine innovations that make a difference for patients across the globe.

Who we are …

We are known as Merck & Co., Inc., Kenilworth, New Jersey, USA in the United States and Canada and MSD everywhere else. For more than a century, we have been inventing for life, bringing forward medicines and vaccines for many of the world's most challenging diseases. Today, our company continues to be at the forefront of research to deliver innovative health solutions and advance the prevention and treatment of diseases that threaten people and animals around the world.

What we look for …

In a world of rapid innovation, we seek brave Inventors who want to make an Impact in all aspects of our business, enabling breakthroughs that will affect generations to come. We encourage you to bring your disruptive thinking, collaborative spirit and diverse perspective to our organization. Together we will continue Inventing For Life, Impacting Lives while Inspiring Your Career Growth

NOTICE FOR INTERNAL APPLICANTS

In accordance with Managers' Policy - Job Posting and Employee Placement, all employees subject to this policy are required to have a minimum of twelve (12) months of service in current position prior to applying for open positions.

If you have been offered a separation benefits package, but have not yet reached your separation date and are offered a position within the salary and geographical parameters as set forth in the Summary Plan Description (SPD) of your separation package, then you are no longer eligible for your separation benefits package. To discuss in more detail, please contact your HRBP or Talent Acquisition Advisor.

Current Employees apply HERE

Current Contingent Workers apply HERE

US and Puerto Rico Residents Only:

Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here if you need an accommodation during the application or hiring process.

For more information about personal rights under Equal Employment Opportunity, visit:

EEOC Poster

EEOC GINA Supplement​

OFCCP EEO Supplement

Pay Transparency Nondiscrimination

We are proud to be a company that embraces the value of bringing diverse, talented, and committed people together. The fastest way to breakthrough innovation is when diverse ideas come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively. We are an equal opportunity employer, committed to fostering an inclusive and diverse workplace.

Search Firm Representatives Please Read Carefully
Merck & Co., Inc., Kenilworth, NJ, USA, also known as Merck Sharp & Dohme Corp., Kenilworth, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Employee Status:

Relocation:

VISA Sponsorship:

Travel Requirements:

Flexible Work Arrangements:

Shift:

Valid Driving License:

Hazardous Material(s):

Number of Openings:

Requisition ID:R144559